Job Description
Job title: HR & Talent Acquisition Coordinator
Work Location: Brea, CA
Division/Department: Human Resources
Reports to: HR Manager
- Full-time
- Part-time
- Exempt
- Non-exempt
Essential Duties and Responsibilities
Recruitment & Talent Acquisition
- Manage the full recruitment lifecycle from sourcing through offer acceptance
- Partner with hiring managers to understand staffing needs and develop effective hiring strategies
- Develop and execute sourcing strategies to attract qualified candidates
- Post job vacancies, screen resumes, conduct initial phone screens, and coordinate interviews
- Administer pre-employment testing for designated roles
- Build, configure, and maintain recruitment workflows within ADP (ATS), including job postings, pipelines, and hiring stages
- Maintain accurate candidate data and manage talent pipelines within ADP
- Track and analyze recruiting metrics (e.g., time-to-fill, quality of hire) to drive continuous improvement
Candidate Experience & Offer Management
- Ensure a positive, consistent candidate experience throughout the hiring process
- Manage candidate communications, providing timely updates and feedback
- Coordinate offer development, presentation, and negotiation in partnership with leadership
- Facilitate a smooth transition from offer acceptance into onboarding
Onboarding, Offboarding & Employee Lifecycle
- Coordinate and manage onboarding processes for onsite and remote employees
- Handle offboarding processes for departing employees
- Create and maintain new hire profiles in ADP WFN
- Manage background checks and pre-employment requirements
- Maintain accurate and compliant personnel records (electronic and physical)
- Maintain the Personnel Action Log and perform administrative updates in ADP
HR Systems, Reporting & Compliance
- Lead and manage recruitment system configuration and optimization within ADP, including workflows, templates, and automation
- Ensure data integrity, reporting accuracy, and system optimization
- Run routine HR reports (e.g., headcount reports)
- Support HR-related audits, due diligence requests, and compliance initiatives
- Partner with Compliance to ensure completion of annual training; serve as backup administrator when needed
- Conduct semi-annual exclusionary checks in collaboration with HR team and offshore personnel
Employer Branding & Recruiting Operations
- Own and manage the company careers page, ensuring accuracy, branding, and alignment with organizational goals
- Develop and maintain engaging, consistent job postings across job boards and platforms
- Ensure job descriptions are standardized, compelling, and aligned with employer branding
Monitor and optimize recruiting funnel performance (views applications- hires)
- Partner with HR leadership to align employer branding and EVP with recruiting strategies
Workforce Planning & Strategic Collaboration
- Partner with HR leadership on workforce planning and hiring forecasts
- Provide insights on labor market trends and hiring challenges
- Support strategic recruiting initiatives and process improvements
HR Operations & Administration
- Manage the HR email inbox and respond to employee and candidate inquiries
- Send daily staffing reports and internal HR communications (e.g., holiday closures, benefits enrollment)
- Send external communications related to company updates (e.g., holiday closures)
- Maintain organization charts and employee directory on the intranet
- Serve as primary liaison with building management for office-related matters
Travel & Coordination
- Coordinate travel arrangements, including flights and accommodations for employees
- Support logistics for offshore personnel visiting corporate offices
Additional Responsibilities
- Perform other HR and administrative duties and special projects assigned
Required Education, Skills, and Abilities
- Bachelor’s degree or equivalent experience
- 3+ years recruiting experience
- Strong sourcing and interviewing skills
- Experience with ATS systems
- Data-driven mindset
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. In addition, duties, responsibilities, and activities may change with or without notice.
EEO/AAP Policy Statement
AmWest Funding Corp. (NMLS #167441) is an equal employment opportunity employer and will not discriminate against any employee or applicant for employment in an unlawful manner.
Signatures
Executive Name
Signature
Date
Hiring Manager Name
Signature
Date
HR
Signature
Date
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I hereby acknowledge I have read and I understand the above Job Description. This Job Description is representative of the duties and qualifications of this position. I understand that the Company (hereinafter referred to as either “AmWest” or the “Company”) reserves the right to change, add or remove duties and responsibilities for this position from time to time and any such modifications may be made in the Company’s sole discretion. I acknowledge that I can perform the essential functions of this position with or without accommodation.
I understand that my receipt and signing of acknowledging receipt of this Job Description does not imply nor create a promise or contract of employment of any kind, and that my employment is at-will meaning I can terminate my employment with the Company at any time, with or without notice and for any reason and the Company also has the same right to terminate my employment at any time, with or without notice and for any reason, with or without cause.
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