Job Description

Job title: HR & Talent Acquisition Coordinator

Work Location: Brea, CA

Division/Department: Human Resources

Reports to: HR Manager

Full-time
Part-time
Exempt
Non-exempt

Essential Duties and Responsibilities

Recruitment & Talent Acquisition

Manage the full recruitment lifecycle from sourcing through offer acceptance
Partner with hiring managers to understand staffing needs and develop effective hiring strategies
Develop and execute sourcing strategies to attract qualified candidates
Post job vacancies, screen resumes, conduct initial phone screens, and coordinate interviews
Administer pre-employment testing for designated roles
Build, configure, and maintain recruitment workflows within ADP (ATS), including job postings, pipelines, and hiring stages
Maintain accurate candidate data and manage talent pipelines within ADP
Track and analyze recruiting metrics (e.g., time-to-fill, quality of hire) to drive continuous improvement

Candidate Experience & Offer Management

Ensure a positive, consistent candidate experience throughout the hiring process
Manage candidate communications, providing timely updates and feedback
Coordinate offer development, presentation, and negotiation in partnership with leadership
Facilitate a smooth transition from offer acceptance into onboarding

Onboarding, Offboarding & Employee Lifecycle

Coordinate and manage onboarding processes for onsite and remote employees
Handle offboarding processes for departing employees
Create and maintain new hire profiles in ADP WFN
Manage background checks and pre-employment requirements
Maintain accurate and compliant personnel records (electronic and physical)
Maintain the Personnel Action Log and perform administrative updates in ADP

HR Systems, Reporting & Compliance

Lead and manage recruitment system configuration and optimization within ADP, including workflows, templates, and automation
Ensure data integrity, reporting accuracy, and system optimization
Run routine HR reports (e.g., headcount reports)
Support HR-related audits, due diligence requests, and compliance initiatives
Partner with Compliance to ensure completion of annual training; serve as backup administrator when needed
Conduct semi-annual exclusionary checks in collaboration with HR team and offshore personnel

Employer Branding & Recruiting Operations

Own and manage the company careers page, ensuring accuracy, branding, and alignment with organizational goals
Develop and maintain engaging, consistent job postings across job boards and platforms
Ensure job descriptions are standardized, compelling, and aligned with employer branding

Monitor and optimize recruiting funnel performance (views applications- hires)

Partner with HR leadership to align employer branding and EVP with recruiting strategies

Workforce Planning & Strategic Collaboration

Partner with HR leadership on workforce planning and hiring forecasts
Provide insights on labor market trends and hiring challenges
Support strategic recruiting initiatives and process improvements

HR Operations & Administration

Manage the HR email inbox and respond to employee and candidate inquiries
Send daily staffing reports and internal HR communications (e.g., holiday closures, benefits enrollment)
Send external communications related to company updates (e.g., holiday closures)
Maintain organization charts and employee directory on the intranet
Serve as primary liaison with building management for office-related matters

Travel & Coordination

Coordinate travel arrangements, including flights and accommodations for employees
Support logistics for offshore personnel visiting corporate offices

Additional Responsibilities

Perform other HR and administrative duties and special projects assigned

Required Education, Skills, and Abilities

Bachelor’s degree or equivalent experience
3+ years recruiting experience
Strong sourcing and interviewing skills
Experience with ATS systems
Data-driven mindset

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. In addition, duties, responsibilities, and activities may change with or without notice.

EEO/AAP Policy Statement

AmWest Funding Corp. (NMLS #167441) is an equal employment opportunity employer and will not discriminate against any employee or applicant for employment in an unlawful manner.

Signatures

Executive Name

Signature

Date

Hiring Manager Name

Signature

Date

HR

Signature

Date

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I hereby acknowledge I have read and I understand the above Job Description. This Job Description is representative of the duties and qualifications of this position. I understand that the Company (hereinafter referred to as either “AmWest” or the “Company”) reserves the right to change, add or remove duties and responsibilities for this position from time to time and any such modifications may be made in the Company’s sole discretion. I acknowledge that I can perform the essential functions of this position with or without accommodation.

I understand that my receipt and signing of acknowledging receipt of this Job Description does not imply nor create a promise or contract of employment of any kind, and that my employment is at-will meaning I can terminate my employment with the Company at any time, with or without notice and for any reason and the Company also has the same right to terminate my employment at any time, with or without notice and for any reason, with or without cause.

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