Job Description
Northwinds Services Group is seeking a Talent Acquisition & Onboarding Specialist for their corporate office in Rochester, NY. The Talent Acquisition & Onboarding Specialist will support recruitment and new-hire administration across the employee life cycle, from identifying and screening candidates through offer extension, pre-employment processing, and onboarding documentation.
What can we offer you?
- Competitive Base Salary of $62,500-67,000
- Medical, Dental, and Vision Insurance
- 401k Retirement Plan with Company Match
- Paid Vacation and Sick Time
- Opportunities for growth and advancement in a growing organization
Summary
Northwinds Services Group is a network of companies that provides exceptional HVAC, plumbing, and home services. With years of operating experience within the industry, Northwinds understands its unique importance and complexities, and we're committed to helping businesses reach their full potential.
Responsibilities
- Collaborate with hiring managers to understand staffing needs and develop job postings that reflect position requirements and qualifications
- Review applications and conduct initial screenings to assess candidates’ experience, qualifications, and general alignment with open positions
- Prepare and extend job offers to selected candidates
- Initiate pre-employment screening process and monitor the status of all pending new hires
- Collect, review, and process required new-hire paperwork. Review documentation for completeness and accuracy and follow up on missing information when required
- Coordinate with HR, Payroll, IT, hiring managers, and other relevant departments as appropriate to support employee setup and start date readiness
- Maintain organized and accurate new hire records
- Serve as coordination point among candidates, hiring managers, Talent Acquisition, Human Resources, and other internal stakeholders
- Provide timely updates on recruitment progress, pending new hires, and outstanding onboarding requirements
- Identify opportunities to improve recruitment coordination, onboarding workflows, and administrative accuracy
- Perform other duties as required to support Talent Acquisition and HR functions
Qualifications
- High school diploma or equivalent required; postsecondary education in Human Resources, Business Administration, or a related field preferred
- Experience in talent acquisition, recruiting coordination, onboarding, and/or HR administration
- Familiarity with ADP Comprehensive Platform or similar HRIS systems
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- High attention to detail and commitment to accurate recordkeeping
- Ability to manage multiple priorities and meet deadlines
- Ability to maintain confidentiality and work collaboratively across departments
Core Competencies
- Candidate sourcing and initial screening
- Recruitment coordination and hiring-manager partnership
- Job posting development and maintenance
- Employment offer preparation and communication
- Background check and pre-employment coordination
- New-hire documentation and onboarding administration
- HR system data entry and recordkeeping
- Stakeholder communication and follow-through
- Confidentiality, accuracy, and process improvement
The starting salary range for this position is $62,500 – 67,000 annually. This is the range of the base pay only, it does not include other components that make up the total compensation package of the position. If offered a position, your total compensation package will be determined by experience, location, skills, and/or education which may result in a total compensation package that falls outside of the provided range.
This employer participates in E-Verify to verify the employment eligibility of all new hires. E-Verify is a federal program that compares information from Form I-9 to government records to confirm employment eligibility.
Northwinds Services Group (subsidiaries and affiliates) is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy, or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state, or local law.
