Job Description

Northwinds Services Group is seeking a Talent Acquisition & Onboarding Specialist for their corporate office in Rochester, NY. The Talent Acquisition & Onboarding Specialist will support recruitment and new-hire administration across the employee life cycle, from identifying and screening candidates through offer extension, pre-employment processing, and onboarding documentation.

What can we offer you?

Competitive Base Salary of $62,500-67,000
Medical, Dental, and Vision Insurance
401k Retirement Plan with Company Match
Paid Vacation and Sick Time
Opportunities for growth and advancement in a growing organization

Summary

Northwinds Services Group is a network of companies that provides exceptional HVAC, plumbing, and home services. With years of operating experience within the industry, Northwinds understands its unique importance and complexities, and we're committed to helping businesses reach their full potential.

Responsibilities

Collaborate with hiring managers to understand staffing needs and develop job postings that reflect position requirements and qualifications
Review applications and conduct initial screenings to assess candidates’ experience, qualifications, and general alignment with open positions
Prepare and extend job offers to selected candidates
Initiate pre-employment screening process and monitor the status of all pending new hires
Collect, review, and process required new-hire paperwork. Review documentation for completeness and accuracy and follow up on missing information when required
Coordinate with HR, Payroll, IT, hiring managers, and other relevant departments as appropriate to support employee setup and start date readiness
Maintain organized and accurate new hire records
Serve as coordination point among candidates, hiring managers, Talent Acquisition, Human Resources, and other internal stakeholders
Provide timely updates on recruitment progress, pending new hires, and outstanding onboarding requirements
Identify opportunities to improve recruitment coordination, onboarding workflows, and administrative accuracy
Perform other duties as required to support Talent Acquisition and HR functions

Qualifications

High school diploma or equivalent required; postsecondary education in Human Resources, Business Administration, or a related field preferred
Experience in talent acquisition, recruiting coordination, onboarding, and/or HR administration
Familiarity with ADP Comprehensive Platform or similar HRIS systems
Strong organizational and time-management skills
Excellent written and verbal communication skills
High attention to detail and commitment to accurate recordkeeping
Ability to manage multiple priorities and meet deadlines
Ability to maintain confidentiality and work collaboratively across departments

Core Competencies

Candidate sourcing and initial screening
Recruitment coordination and hiring-manager partnership
Job posting development and maintenance
Employment offer preparation and communication
Background check and pre-employment coordination
New-hire documentation and onboarding administration
HR system data entry and recordkeeping
Stakeholder communication and follow-through
Confidentiality, accuracy, and process improvement

The starting salary range for this position is $62,500 – 67,000 annually. This is the range of the base pay only, it does not include other components that make up the total compensation package of the position. If offered a position, your total compensation package will be determined by experience, location, skills, and/or education which may result in a total compensation package that falls outside of the provided range.

This employer participates in E-Verify to verify the employment eligibility of all new hires. E-Verify is a federal program that compares information from Form I-9 to government records to confirm employment eligibility.

Northwinds Services Group (subsidiaries and affiliates) is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy, or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state, or local law.

Open roles (1)