Recruiting Specialist- Office

Job Title: Recruiting Specialist- Office
Department: Human Resources
Reports To: Human Resources Supervisor
FLSA Status: Non-Exempt
Location: RAE Corporation – Pryor, Oklahoma
Position Type: Full-Time | Monday–Friday | Overtime as Required

Temporary Full-Time Position: This is a temporary, full-time position anticipated to last approximately 12–17 months. The duration of the assignment may vary based on business needs.

About Us: RAE Corporation is a leading provider of innovative HVAC solutions, dedicated to
delivering unparalleled quality and customer satisfaction. Our company values a culture of
continuous improvement, collaboration, and employee empowerment. We are committed to
fostering a positive work environment where every team member feels valued, heard, and
supported.
Role Overview: The Recruiting Specialist- Office at RAE Corporation is responsible for recruiting
and hiring for professional, technical, and office-based roles. This role partners closely with hiring
managers to understand business needs, develop effective recruiting strategies, and identify top
talent through targeted sourcing and screening efforts. The Recruiting Specialist- Office manages
the full recruitment lifecycle for exempt and specialized positions, ensuring a high-quality
candidate experience and strong alignment with company culture. This position also supports
broader talent acquisition initiatives, employer branding efforts, and serves as a backup to
production recruiting as needed.

Key Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. Reasonable accommodation may be made to enable qualified individuals with
disabilities to perform the essential functions.

1. Professional Recruitment & Talent Acquisition

• Manage full-cycle recruitment for professional, technical, and administrative roles.
• Partner with hiring managers to understand position requirements, team dynamics, and

business objectives.

• Develop and execute targeted recruiting strategies to attract high-quality candidates.
• Post and manage job openings across appropriate platforms and sourcing channels.

1. Candidate Sourcing & Pipeline Development

• Source candidates through job boards, LinkedIn, networking, and industry-specific

channels.

• Build and maintain talent pipelines for critical and hard-to-fill roles.
• Engage passive candidates and maintain relationships for future opportunities.

1. Candidate Screening & Interview Coordination

• Review applications and screen candidates to assess qualifications, experience, and role fit.
• Conduct phone screenings to evaluate candidate interest, communication skills, and

alignment with position requirements.

• Coordinate and schedule interviews between candidates and hiring managers, ensuring a

smooth and timely process.

• Prepare candidates and hiring teams by providing relevant information and setting clear

expectations.

1. Hiring Process Support & Collaboration

• Partner with hiring managers and HR to support candidate selection decisions.
• Facilitate communication throughout the hiring process to ensure alignment and efficiency.
• Maintain accurate tracking of candidates and recruitment activity within the applicant

tracking system.

1. Job Fairs & Recruiting Events

• Represent RAE Corporation at job fairs, career events, and networking opportunities to

promote career opportunities and build brand awareness.

• Engage with prospective candidates, provide information on professional career paths, and

pre-screen potential applicants.

• Develop relationships with universities, technical programs, and community organizations

to support ongoing talent pipelines.

1. Employer Branding & Candidate Experience

• Promote RAE Corporation as an employer of choice through professional and engaging

candidate interactions.

• Develop compelling job postings and recruitment materials that highlight company culture

and career opportunities.

• Ensure a positive candidate experience through timely communication, responsiveness,

and professionalism.

1. Recruitment Metrics & Continuous Improvement

• Track and analyze recruiting metrics such as time-to-fill, candidate quality, and pipeline

effectiveness.

• Provide insights and recommendations to improve recruiting strategies and processes.
• Stay informed on industry trends, talent market conditions, and best practices.

1. Compliance & Documentation

• Ensure all recruiting practices comply with applicable employment laws, regulations, and

company policies.

• Maintain accurate and up-to-date recruitment records, including candidate data and

interview documentation.

1. Production Recruitment Support (Backup)

• Provide support to production recruiting efforts during peak hiring periods or as business

needs require.

• Assist with posting roles, sourcing candidates, and conducting initial screenings for highvolume production positions.
• Support recruiting events, including hiring events and job fairs, for hourly workforce needs.
• Collaborate with the production recruiter and operations teams to ensure hiring demands

are met.

1. Additional Responsibilities

• Collaborate with HR and cross-functional teams to support organizational goals.
• Contribute to talent acquisition initiatives and special projects.
• Perform other duties as assigned.

Desired Qualifications
Education & Experience

• Bachelor’s degree in Human Resources, Business Administration, or a related field

preferred; equivalent experience will be considered

• 1–3+ years of experience in recruiting or talent acquisition, preferably in a manufacturing

or high-volume environment

• Experience supporting hourly or production hiring is strongly preferred

Skills & Competencies

• Strong communication skills, both written and verbal
• Effective interpersonal skills with the ability to build relationships at all levels of the

organization

• Strong organizational and time management skills with the ability to manage multiple

priorities in a fast-paced environment

• Ability to work independently while also collaborating effectively within a team
• Critical thinking and problem-solving skills with attention to detail
• Basic knowledge of employment laws and recruiting best practices
• Ability to handle sensitive information with professionalism and discretion
• Adaptability and willingness to learn in a continuously evolving environment

Technical Skills

• Proficiency in applicant tracking systems and recruiting tools
• Working knowledge of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)

Certifications & Requirements

• Valid driver’s license
• Ability to attend recruiting events, job fairs, and community outreach activities as needed

Interaction with Others: This position reports directly to the Human Resources Supervisor and
works closely with the HR team, as well as supervisors and managers, to support recruiting efforts
and workforce needs. The Professional Recruiter maintains regular communication with
leadership regarding recruiting effectiveness, new hire progress, and early tenure performance.
Collaboration across departments is essential to ensure alignment on hiring needs, onboarding
processes, and overall employee success.
Working Environment: The position is primarily performed in an office setting, with occasional
visits to the manufacturing floor. The employee may occasionally be exposed to moving
mechanical parts or vehicles. The noise level is typically moderate.

Benefits

• Health insurance
• Retirement savings plan
• Paid time off
• Professional development opportunities

Physical Demands Lift/Carry
Stand O
Walk F
Sit C
Handling / Fingering C
Reach Outward O
Reach Above Shoulder O
Climb N
Crawl N
Squat or Kneel O
Bend O
Twist O
10 lbs. or less O
11-20 lbs. O
21-50 lbs. O
51-100 lbs. N
Over 100 lbs. N
Push/Pull
12 lbs. or less O
13-25 lbs. O
26-40 lbs. O
41-100 lbs. N
+100 lbs. N
N (Not
Applicable) Activity does not apply to this occupation.
O (Occasionally) Occupation requires this activity up to 33% of the
time (0 - 2.5+ hrs./day)
F (Frequently) Occupation requires this activity from 33% - 66% of
the time (2.5 - 5.5+ hrs/day)
C (Constantly) Occupation requires this activity more than 66% of
the time (5.5+ hrs/day)
Other Physical Requirements: Auditory capabilities, visual & speech capabilities
The Company has reviewed this job description to ensure that essential functions and primary
duties have been included. It is intended to provide guidelines for job expectations and the
employee's ability to perform the position described. It is not intended to be construed as an
exhaustive list of all functions, responsibilities, skills, and abilities. Additional procedures and
requirements may be assigned by supervisors as deemed appropriate. This document does not
represent a contract of employment. The Company reserves the right to change this job
description and/or assign tasks for the employee to perform, as the Company may deem
appropriate.
RAE Corporation is an Equal Opportunity Employer
EEO/AA M/F/V/D