Recruiting Operations Lead

September 30, 2026
Austin, TX, US
$600/wk

Who you are

  • We are looking for someone who can follow established procedures, maintain consistency, and provide reliable operational support throughout the contract assignment
  • Previous experience in recruiting coordination, recruiting operations, Talent Acquisition operations, HR coordination, or a similar role
  • Hands-on experience using Greenhouse ATS
  • Hands-on professional experience using Monday.com
  • Strong organizational and time-management skills
  • Ability to manage multiple priorities and deadlines simultaneously
  • Strong attention to detail and commitment to data accuracy
  • Ability to follow established processes and procedures consistently
  • Ability to work independently with limited supervision
  • Strong written and verbal communication skills
  • Confidence following up with recruiters, hiring managers, and other stakeholders when action is required
  • Comfort working in a fast-paced recruiting environment
  • Ability to learn established workflows quickly and become productive with minimal ramp-up
  • Comfort using AI tools in a professional environment
  • Experience in a SaaS or technology organization is preferred

What the job involves

  • Reports to: Director of Talent Acquisition
  • Employment Type: Temporary Contract, Part-Time
  • TogetherWork is seeking a part-time Contract Recruiting Operations Lead to provide day-to-day operational support to our Talent Acquisition team during a defined contract period
  • This is a hands-on execution role for someone who can step into an established recruiting environment, quickly learn our existing processes, and keep recruiting operations running smoothly and accurately
  • You will support recruiters, hiring managers, and candidates across multiple hiring activities while maintaining accurate information in Greenhouse and Monday.com
  • This role requires someone who is highly organized, detail-oriented, dependable, and comfortable managing multiple priorities
  • This is not a process redesign or strategy role
  • Support the day-to-day operational needs of the Talent Acquisition team
  • Coordinate interviews and candidate scheduling across multiple roles
  • Manage interview logistics and candidate communications
  • Monitor recruiting activities, deadlines, and outstanding follow-ups
  • Support recruiters and hiring managers throughout the interview process
  • Maintain recruiting documentation, templates, and administrative records
  • Ensure established recruiting processes and procedures are followed consistently
  • Provide responsive support to candidates, recruiters, hiring managers, and HR partners
  • Maintain accurate candidate and requisition information in Greenhouse
  • Create and update requisitions using established processes
  • Support interview plans, stages, scorecards, and candidate movement
  • Manage candidate communications and scheduling within Greenhouse
  • Monitor outstanding interview feedback and scorecards
  • Maintain templates and recruiting documentation
  • Support recruiting reports and data accuracy
  • Conduct routine data reviews to ensure information is complete and current
  • Follow established Greenhouse processes and system standards
  • Maintain Talent Acquisition boards, trackers, and tasks in Monday.com
  • Update recruiting activity, ownership, due dates, and status information
  • Monitor outstanding items and follow up with appropriate team members
  • Maintain existing workflows and processes within Monday.com
  • Ensure recruiting information remains current and accurate
  • Support offer preparation and related data entry
  • Confirm offer information is complete and accurate before processing
  • Assist with background check initiation and tracking
  • Maintain employee referral documentation and related records
  • Support pre-employment and onboarding coordination as needed
  • Ensure required hiring documentation is completed and maintained
  • Use approved AI tools to support administrative and recruiting activities
  • Leverage AI to assist with documentation, summaries, communications, and other routine work
  • Work comfortably within an AI-enabled recruiting environment
  • Follow established guidelines and processes for the appropriate use of AI
  • What Success Looks Like
  • Success in this role means:
  • Recruiting operations continue running smoothly throughout the contract assignment
  • Interviews and candidate activities are scheduled accurately and on time
  • Greenhouse data remains complete, accurate, and current
  • Monday.com recruiting trackers remain updated
  • Recruiters and hiring managers receive timely operational support
  • Outstanding tasks and follow-ups are completed
  • Established recruiting processes are followed consistently
  • Candidates receive clear and timely communication
  • The Talent Acquisition team experiences minimal operational disruption during the contract period

The application process

  • Contract Duration: Expected late October 2026 through March 2027
  • Hours: 30 hours per week

Benefits

  • Personal training plans and professional development opportunities
  • Flexible work hours
  • Basic life insurance
  • Social Committee Events
  • Innovative culture, including hack weeks for everyone
  • AD&D/STD/LTD/EAP
  • Extended Health coverage
  • Family Responsibility Leave
  • Group RSP (Retirement Savings Plan) with 100% company match up to 4% of base salary
  • Group TFSA (Tax-Free Savings Account)
  • Group HCSA $600 funded annually by employer
  • Wellness Allowance
  • 15 vacation days annually
  • 12 paid holidays annually
  • Profit Sharing
  • Remote work
  • Medical, Dental, and Optical Benefits
  • Therapy and Mental Health Benefits
  • Group Critical Illness Benefit
  • Group Income Protection
  • Group Life Insurance
  • Bereavement counseling and probate helpline
  • Wellness Benefits and Fitness Discounts
  • Pension Plan with 3% employer match
  • Worldwide Travel Coverage
  • 22 PTO days
  • 8 Paid Bank Holidays
  • 5 Paid Sick days
  • Remote Work
  • Medical, dental, and vision insurance options
  • 100% employer-paid short/long-term disability
  • Basic Life Insurance
  • 401(k) with 100% company match up to 4%
  • Flexible paid personal/vacation time built on mutual trust and accountability
  • 10 sick days annually
  • 10 company-paid holidays
  • 6 weeks paid parental leave