Contract Recruiting Operations Lead

Part-Time | Hybrid | Austin, TX

Location: Austin, TX, South Congress Avenue
Work Arrangement: Hybrid, 3 days per week in the Austin office
Reports to: Director of Talent Acquisition
Employment Type: Temporary Contract, Part-Time
Contract Duration: Expected late October 2026 through March 2027
Schedule: Monday through Friday, 9:00 a.m. to 4:00 p.m. Central Time, including a one-hour unpaid lunch
Hours: 30 hours per week
Compensation: up to $35 per hour
Parking: Free parking available

About the Role

TogetherWork is seeking a part-time Contract Recruiting Operations Lead to provide day-to-day operational support to our Talent Acquisition team during a defined contract period.

This is a hands-on execution role for someone who can step into an established recruiting environment, quickly learn our existing processes, and keep recruiting operations running smoothly and accurately.

You will support recruiters, hiring managers, and candidates across multiple hiring activities while maintaining accurate information in Greenhouse and Monday.com. This role requires someone who is highly organized, detail-oriented, dependable, and comfortable managing multiple priorities.

This is not a process redesign or strategy role. We are looking for someone who can follow established procedures, maintain consistency, and provide reliable operational support throughout the contract assignment.

What You Will Do

Recruiting Operations and Coordination

Support the day-to-day operational needs of the Talent Acquisition team
Coordinate interviews and candidate scheduling across multiple roles
Manage interview logistics and candidate communications
Monitor recruiting activities, deadlines, and outstanding follow-ups
Support recruiters and hiring managers throughout the interview process
Maintain recruiting documentation, templates, and administrative records
Ensure established recruiting processes and procedures are followed consistently
Provide responsive support to candidates, recruiters, hiring managers, and HR partners

Greenhouse ATS Support

Maintain accurate candidate and requisition information in Greenhouse
Create and update requisitions using established processes
Support interview plans, stages, scorecards, and candidate movement
Manage candidate communications and scheduling within Greenhouse
Monitor outstanding interview feedback and scorecards
Maintain templates and recruiting documentation
Support recruiting reports and data accuracy
Conduct routine data reviews to ensure information is complete and current
Follow established Greenhouse processes and system standards

Monday.com Support

Maintain Talent Acquisition boards, trackers, and tasks in Monday.com
Update recruiting activity, ownership, due dates, and status information
Monitor outstanding items and follow up with appropriate team members
Maintain existing workflows and processes within Monday.com
Ensure recruiting information remains current and accurate

Offer and Pre-Employment Support

Support offer preparation and related data entry
Confirm offer information is complete and accurate before processing
Assist with background check initiation and tracking
Maintain employee referral documentation and related records
Support pre-employment and onboarding coordination as needed
Ensure required hiring documentation is completed and maintained

AI-Enabled Work

TogetherWork's Talent Acquisition team actively uses AI and technology as part of our daily work. In this role, you will:

Use approved AI tools to support administrative and recruiting activities
Leverage AI to assist with documentation, summaries, communications, and other routine work
Work comfortably within an AI-enabled recruiting environment
Follow established guidelines and processes for the appropriate use of AI

What You Bring

Previous experience in recruiting coordination, recruiting operations, Talent Acquisition operations, HR coordination, or a similar role
Hands-on experience using Greenhouse ATS
Hands-on professional experience using Monday.com
Strong organizational and time-management skills
Ability to manage multiple priorities and deadlines simultaneously
Strong attention to detail and commitment to data accuracy
Ability to follow established processes and procedures consistently
Ability to work independently with limited supervision
Strong written and verbal communication skills
Confidence following up with recruiters, hiring managers, and other stakeholders when action is required
Comfort working in a fast-paced recruiting environment
Ability to learn established workflows quickly and become productive with minimal ramp-up
Comfort using AI tools in a professional environment
Experience in a SaaS or technology organization is preferred

Schedule and Location Requirements

This is a 30-hour-per-week contract position.

The expected schedule is

Monday through Friday

9:00 a.m. to 4:00 p.m. Central Time

One-hour unpaid lunch

Candidates must be located in the Austin, Texas area and able to work from our South Congress Avenue office three days per week.

The remaining two days may be worked remotely.

Consistent availability during the established schedule is required.

What Success Looks Like

Success in this role means

Recruiting operations continue running smoothly throughout the contract assignment
Interviews and candidate activities are scheduled accurately and on time
Greenhouse data remains complete, accurate, and current
Monday.com recruiting trackers remain updated
Recruiters and hiring managers receive timely operational support
Outstanding tasks and follow-ups are completed
Established recruiting processes are followed consistently
Candidates receive clear and timely communication
The Talent Acquisition team experiences minimal operational disruption during the contract period

Why TogetherWork

TogetherWork is a private equity-backed SaaS company serving community-driven organizations across multiple markets. Our Talent Acquisition team operates in a fast-paced, collaborative, technology-enabled environment.

This contract opportunity provides hands-on experience supporting an established Talent Acquisition team while working with Greenhouse, Monday.com, AI tools, and recruiting operations across a growing SaaS organization.

What Drives Us

At TogetherWork, we exist to help community-driven organizations grow and thrive by creating better experiences for the people they serve.

Our core values guide how we work

Obsess over our customers
Own it. Together
Move fast with purpose

Inclusion and Diversity

TogetherWork is an Equal Employment Opportunity Employer. We value diverse backgrounds, experiences, and perspectives. Employment decisions are made without regard to race, color, religion, gender, gender identity, sexual orientation, disability, veteran status, age, national origin, or any other protected category under applicable law.

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