Who you are
- 2+ years of experience in an administrative role with high-volume scheduling; preferably in a fast-paced environment
- Track record of supporting multiple scheduling or customer needs at a time with a high level of urgency
- Strong customer service mindset; proven ability to provide a candidate-first mentality, prioritizing the candidate experience throughout the recruitment process
- Process-oriented mindset with a passion for process improvement, efficiency and organization
- Ability to connect and relate to a wide range of people, personalities, and values
- Ability to thrive in a constantly evolving environment with shifting priorities
- Willingness to work in-person out of our Los Angeles (Hawthorne) office location 5 days per week
- Bachelor’s degree
- Experience using ATS applications; Greenhouse experience is highly preferred
- Experience scheduling within Microsoft Outlook
- Familiarity with Slack
- Interest in the Tech Recruiting/Talent Acquisition/People Operations function as a career path
What the job involves
- This is a 6-month contract position with the potential for extension or conversion to a full-time role based on performance and business needs
- This role offers a strong opportunity to gain exposure to a fast-paced, high-growth recruiting environment and make a meaningful impact from day one
- As a Recruiting Coordinator at CHAOS, you'll be a key player in driving our growth and expansion
- Your role is vital in shaping the future success of our company, from managing daily recruitment activities to fostering positive candidate relationships throughout the entire process
- You will be instrumental in creating a lasting impression on prospective candidates, setting the tone for their journey with us!
- In this role, you'll report into our Recruiting Operations Manager and regularly partner with Recruiters and hiring teams to support the rapid development of our dynamic team
- Your responsibilities encompass overseeing all aspects of the employee lifecycle, from interview scheduling, related logistics, and onboarding activities
- Beyond that, you'll actively contribute to identifying opportunities for enhanced efficiency & improvements while exercising creativity and innovation toward making our experiences top-notch
- Your primary objective will be to ensure an outstanding candidate & employee experience, making you an indispensable partner in guiding candidates seamlessly through our recruitment process and into their exciting career journey at CHAOS
- Coordinate major aspects of the employee lifecycle from interview scheduling requests for candidates to executing onboarding tasks to assisting with new hire orientations
- Serve as a main point of contact with interview candidates, ensuring timely communication with them via phone, text, and email, ensuring a positive and informative experience
- Use (and identify where gaps exist) software tools to manage candidate logistics throughout the recruiting process such as booking travel & lodging accommodations, troubleshooting through last-minute scheduling changes, and facilitating onsite interview operations
- Liaise with hiring teams to ensure timely interview attendance, collect feedback and relay next steps for candidates while keeping hiring managers up to date on candidate statuses & recruiting process
- Manage logistics of the onsite interview process for candidates including: scheduling, facilitating tours, setting up conference rooms, ensuring interviewer attendance, and troubleshooting last-minute schedule changes
- Identify opportunities for process and system improvements, addressing bottlenecks and enhancing scheduling efficiency
- Cultivate strong relationships with key stakeholders, including hiring teams, Operations and IT team members
- Participate in projects to support the recruiting function
- Work full-time onsite out of our office in Los Angeles (Hawthorne), California
Benefits
- Medical, dental and vision benefits will be 100% paid for by the company
- Life, FSA, HSA, 401k (+ Company match), and more
- Free daily lunch, ‘No meeting Fridays’, unlimited PTO (for exempt employees), casual dress code
- Generous pre-IPO stock option grants, relocation assistance + (coming soon!) annual bonuses