Position Purpose
Provide administrative support in an effort to meet recruiting and organizational goals.
General Duties and Responsibilities
- Act as an employee advocate and as a company representative in balancing company policy, process, and culture, with employee needs
- Manage candidate progress during the pre-hire and post-hire portions of the recruiting lifecycle
- Maintain constant contact with hiring managers to ensure candidate progress and job posting responses are accurately maintained in ATS
- Communicate changes in status to candidates; address candidate inquiries about their status in the hiring process
- Arrange for appropriate assessments for applicants as requested
- Order background, credit, and motor vehicle checks for identified candidates, review the results of the checks to determine eligibility for employment or obtain additional information to determine that eligibility
- Ensure all divisions are utilizing the most current new hire documents
- Communicate candidate status with IT Department to ensure necessary electronic equipment and/or specialized software is ordered and delivered by start date
- Compile and provide reports including, but not limited to, reports of recruiting activity on open positions, recruiting administrative reports, and divisional open position reports
- Track job postings to identify the expiration dates of each posting and that job postings on company website and job boards are equivalent
- Ensure Corporate new hires receive and complete necessary new hire paperwork, have a work location set up for them, and that all IT equipment has been installed
- Provide backup for front desk receptionist and HR Administrative Assistant if needed
- Other duties as assigned
Qualifications
- Minimum 2 years of administrative experience
- Familiarity with principles and processes for personnel recruitment
- Ability to learn and utilize unfamiliar software with limited oversight such as ATSs
- Provide high level of customer service both internally and to external candidates/applicants
- Must be organized and demonstrate strong time management skills
- Remains polite and professional in all communications; polished, tactful
- Exemplary record of attendance and punctuality
