Position Purpose

Provide administrative support in an effort to meet recruiting and organizational goals.

General Duties and Responsibilities

Act as an employee advocate and as a company representative in balancing company policy, process, and culture, with employee needs
Manage candidate progress during the pre-hire and post-hire portions of the recruiting lifecycle
Maintain constant contact with hiring managers to ensure candidate progress and job posting responses are accurately maintained in ATS
Communicate changes in status to candidates; address candidate inquiries about their status in the hiring process
Arrange for appropriate assessments for applicants as requested
Order background, credit, and motor vehicle checks for identified candidates, review the results of the checks to determine eligibility for employment or obtain additional information to determine that eligibility
Ensure all divisions are utilizing the most current new hire documents
Communicate candidate status with IT Department to ensure necessary electronic equipment and/or specialized software is ordered and delivered by start date
Compile and provide reports including, but not limited to, reports of recruiting activity on open positions, recruiting administrative reports, and divisional open position reports
Track job postings to identify the expiration dates of each posting and that job postings on company website and job boards are equivalent
Ensure Corporate new hires receive and complete necessary new hire paperwork, have a work location set up for them, and that all IT equipment has been installed
Provide backup for front desk receptionist and HR Administrative Assistant if needed
Other duties as assigned

Qualifications

Minimum 2 years of administrative experience
Familiarity with principles and processes for personnel recruitment
Ability to learn and utilize unfamiliar software with limited oversight such as ATSs
Provide high level of customer service both internally and to external candidates/applicants
Must be organized and demonstrate strong time management skills
Remains polite and professional in all communications; polished, tactful
Exemplary record of attendance and punctuality

Open roles (2)