Recruiting & HR Support Coordinator

Recruiting & HR Support Coordinator

Position Type: Full-Time
Classification: Hourly, Non-Exempt
Pay Rate: $24.00–$26.00 per hour

On-Site in Mendota Heights, MN

POSITION OVERVIEW

The Recruiting & HR Support Coordinator provides day-to-day administrative and operational support for recruiting, pre-employment screening, weekly onboarding, and HR processes. The position maintains accurate applicant and employee records, coordinates timely communications, and supports HR Managers with assigned administrative tasks.
This is a support role without independent hiring, employment, compliance determination, or policy decision-making authority; exceptions and concerns are escalated to the HR Director or designated HR Manager.; do not independently determine eligibility or issue adverse-action decisions.

ESSENTIAL DUTIES & RESPONSIBILITIES

Weekly Onboarding & Employee Records

• Coordinate and facilitate weekly new-hire onboarding, including day-one policy orientation, onboarding checklists, attendance, and initiation of assigned learning modules.
• Collect, verify, and track required onboarding forms and acknowledgments; complete and document Form I-9 verification within applicable deadlines.
• Upload, organize, and file onboarding and personnel documents in Paycor HRIS as directed; track outstanding items and follow up for completion.
• Coordinate onboarding logistics and communicate outstanding requirements to new hires, supervisors, and HR leadership.

Recruiting & Applicant Tracking

• Review incoming resumes and applications against established position criteria; refer candidates and questions to appropriate hiring personnel.
• Conduct approximately 10–15 hours per week of assigned phone screens and interviews; document results and communicate findings.
• Review Paycor Recruiting daily; update applicant stages/statuses, route candidates to appropriate hiring managers or HR personnel, and maintain accurate activity records.
• Maintain the applicant tracking system through daily and weekly cleanup, including closing inactive applications, sending approved thank-you or disposition communications, and tracking pending follow-up.
• Coordinate candidate scheduling and routine communications using approved processes and templates.

Pre-Employment Screening

• Initiate, monitor, and track motor vehicle record (MVR) screenings and Minnesota DHS NetStudy background studies; follow up on incomplete or pending steps.
• Maintain screening trackers, document results and status, and promptly escalate discrepancies, delays, potential disqualifications, or adverse findings to the HR Director.
• Support required candidate communications and screening administration as directed

HR Administrative & Department Support

• Monitor the shared HR inbox and voicemail daily; respond to routine administrative inquiries, route matters to appropriate HR personnel, and escalate urgent or sensitive concerns.
• Support HR Managers with administrative tracking for leave administration and other HR workflows, including document requests, deadlines, status logs, and follow-up as directed.
• Prepare mailings, distribute documents through Paycor, monitor signatures and acknowledgments, and maintain accurate completion trackers.
• Assist with personnel file maintenance, internal audits, HR communications, and special administrative projects as assigned.
• Maintain confidentiality, accuracy, and timely escalation of questions or issues requiring HR leadership judgment.

POSITION REQUIREMENTS

• High school diploma or GED required; at least one year of HR, recruiting, onboarding, or comparable administrative experience preferred.
• Experience with applicant tracking systems, HRIS platforms, electronic records, scheduling, and Microsoft Office preferred; Paycor experience a plus
• Strong organization, follow-through, communication, discretion, and attention to detail; ability to manage recurring deadlines and confidential records.
• Ability to facilitate group onboarding, conduct phone screens and interviews, and provide consistent on-site support.
• Must satisfy applicable employment background screening requirements.