Recruiting & HR Support Coordinator

Position Type: Full-Time
Classification: Hourly, Non-Exempt
Pay Rate: $24.00–$26.00 per hour

On-Site in Mendota Heights, MN

POSITION OVERVIEW

The Recruiting & HR Support Coordinator provides day-to-day administrative and operational support for recruiting, pre-employment screening, weekly onboarding, and HR processes. The position maintains accurate applicant and employee records, coordinates timely communications, and supports HR Managers with assigned administrative tasks.
This is a support role without independent hiring, employment, compliance determination, or policy decision-making authority; exceptions and concerns are escalated to the HR Director or designated HR Manager.; do not independently determine eligibility or issue adverse-action decisions.

ESSENTIAL DUTIES & RESPONSIBILITIES

Weekly Onboarding & Employee Records

Coordinate and facilitate weekly new-hire onboarding, including day-one policy orientation, onboarding checklists, attendance, and initiation of assigned learning modules.
Collect, verify, and track required onboarding forms and acknowledgments; complete and document Form I-9 verification within applicable deadlines.
Upload, organize, and file onboarding and personnel documents in Paycor HRIS as directed; track outstanding items and follow up for completion.
Coordinate onboarding logistics and communicate outstanding requirements to new hires, supervisors, and HR leadership.

Recruiting & Applicant Tracking

Review incoming resumes and applications against established position criteria; refer candidates and questions to appropriate hiring personnel.
Conduct approximately 10–15 hours per week of assigned phone screens and interviews; document results and communicate findings.
Review Paycor Recruiting daily; update applicant stages/statuses, route candidates to appropriate hiring managers or HR personnel, and maintain accurate activity records.
Maintain the applicant tracking system through daily and weekly cleanup, including closing inactive applications, sending approved thank-you or disposition communications, and tracking pending follow-up.
Coordinate candidate scheduling and routine communications using approved processes and templates.

Pre-Employment Screening

Initiate, monitor, and track motor vehicle record (MVR) screenings and Minnesota DHS NetStudy background studies; follow up on incomplete or pending steps.
Maintain screening trackers, document results and status, and promptly escalate discrepancies, delays, potential disqualifications, or adverse findings to the HR Director.
Support required candidate communications and screening administration as directed

HR Administrative & Department Support

Monitor the shared HR inbox and voicemail daily; respond to routine administrative inquiries, route matters to appropriate HR personnel, and escalate urgent or sensitive concerns.
Support HR Managers with administrative tracking for leave administration and other HR workflows, including document requests, deadlines, status logs, and follow-up as directed.
Prepare mailings, distribute documents through Paycor, monitor signatures and acknowledgments, and maintain accurate completion trackers.
Assist with personnel file maintenance, internal audits, HR communications, and special administrative projects as assigned.
Maintain confidentiality, accuracy, and timely escalation of questions or issues requiring HR leadership judgment.

POSITION REQUIREMENTS

High school diploma or GED required; at least one year of HR, recruiting, onboarding, or comparable administrative experience preferred.
Experience with applicant tracking systems, HRIS platforms, electronic records, scheduling, and Microsoft Office preferred; Paycor experience a plus
Strong organization, follow-through, communication, discretion, and attention to detail; ability to manage recurring deadlines and confidential records.
Ability to facilitate group onboarding, conduct phone screens and interviews, and provide consistent on-site support.
Must satisfy applicable employment background screening requirements.

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