Job Summary

The Recruiting Coordinator supports the Firm’s recruiting and onboarding activities for business professionals by coordinating interviews, maintaining accurate candidate and recruiting data, communicating with candidates and internal stakeholders, and assisting with orientation and new-hire integration. The position partners closely with the Recruiting Manager and Human Resources team to deliver a professional, responsive, and consistent candidate and new-hire experience. Success in this role requires strong organization, sound judgement, attention to detail, discretion, and the ability to manage multiple time-sensitive priorities independently.

Essential Duties

Coordinate interviews, including calendars, travel, meeting rooms, virtual meeting technology, catering, and candidate arrival logistics
Communicate with candidates throughout the recruiting process and provide timely, professional follow-up
Gather and track interview feedback
Maintain accurate and complete candidate information in the applicant tracking system
Prepare recurring and ad hoc reports for the HR team and Firm leadership
Help develop and maintain recruiting relationships with organizations in our markets
Facilitate and conduct new team member orientations
Participate in screening interviews
Coordinate new hire gifts
Process invoices and expense reports
Maintain internal resources such as recruiting intranet page, IceLearn, HRIS system and any future programs adopted by the team
Initiate background checks and communicate completed results to the Recruiting Manager
Assist with new position intake and calibration meetings
Provide excellent customer service to internal clients, prospective candidates, and other professionals throughout the Firm in responding to questions and concerns regarding the Team’s activities
Develop proficiency in technologies adopted now or in the future
Meaningfully contribute to improvement of Team’s programs, policies, and procedures
Provide back-up support and assist with research and special projects =
Conduct 30-day check-ins with all business professional new hires and escalate trends or concerns, as appropriate

Minimum Requirements

High school diploma required; Bachelor’s degree preferred
Prior experience in customer service
Ability to build effective working relationships at all levels of the organization
Ability to coordinate multiple calendars, projects, and competing priorities while meeting time-sensitive deadlines
Proactive approach to identifying opportunities for process improvement
Committed to professional growth and continuous learning
Strong attention to detail and commitment to maintaining accurate records and data
Strong written and verbal communication skills
Ability to research and analyze various types of data
Strong interpersonal skills to communicate with a diverse group of people
Ability to maintain confidentiality and demonstrate a high degree of diplomacy
Strong Microsoft Word and Excel skills and ability to learn other computer programs quickly
Ability to perform all essential duties

Other Requirements

The requirements described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equipment Operated

This position requires extensive use of a computer and telephone. This position also requires the use of printing, copying, faxing and scanning equipment.

Physical Requirements

While performing the duties of this job, the employee is occasionally required to sit; stand; talk; see; and hear.

Mental Requirements

Ability to communicate effectively, verbally and in writing, with a diverse group of people.

Work Environment

While performing the duties of this job, the employee may be exposed to weather conditions while traveling. The noise level in the work environment is usually moderate.

The above statements are intended to describe the general nature and level of work being performed in this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Benefits provided include: Paid time off, Health insurance, Vision and Dental Insurance, 401k (with an employer match), life insurance, and many others. Please reach out for a comprehensive list of benefits provided.

Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. To succeed, we take great pride in a culture where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform to their highest potential.

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