Job Description

Entry-Level / On-the-Job Training Opportunity

Location: Washington, DC

Work Arrangement: Hybrid; in-office three days per week

Employment Status: Full-time, W-2

Schedule: Minimum 32 hours per week, not to exceed 40 hours

Reports To: Recruiter / Human Resources / Executive Leadership

Position Summary

Enlightened is seeking an organized, professional, and customer service-oriented Recruiting Administrative Assistant to support the daily coordination and administrative activities of the recruiting function.

This entry-level position is ideal for an individual interested in developing experience in recruiting, human resources, business administration, or talent acquisition. The selected candidate will receive hands-on training in interview coordination, candidate communications, recruitment tracking, records management, and general office support.

The Recruiting Administrative Assistant will help keep the hiring process organized and moving efficiently, allowing the recruiter to focus on sourcing, screening, interviewing, and identifying qualified candidates.

Essential Duties and Responsibilities

Coordinate and schedule candidate phone screens, interviews, meetings, and follow-up discussions
Communicate professionally with candidates, recruiters, hiring managers, and internal stakeholders
Send interview confirmations, reminders, status updates, and other candidate correspondence
Maintain recruiting calendars and help resolve scheduling conflicts
Update candidate records, interview statuses, and recruitment tracking spreadsheets or systems
Organize resumes, interview notes, job descriptions, and other recruiting documentation
Assist with preparing interview schedules and candidate materials
Follow up with candidates regarding availability, requested documents, and next steps
Support job-posting and applicant-tracking activities as assigned
Help ensure candidates receive a timely, organized, and professional recruitment experience
Provide general administrative support to the recruiting, HR, and operations teams
Assist with other related duties and special projects as needed

Minimum Qualifications

High school diploma or GED required
Basic experience with office administration, customer service, scheduling, or data entry through employment, internships, school activities, or volunteer work
Basic proficiency with Microsoft Outlook, Word, Excel, and Teams
Strong verbal and written communication skills
Good organizational and time-management skills
Ability to manage multiple assignments and changing priorities
Strong attention to detail and commitment to accuracy
Ability to maintain confidentiality when handling candidate and employee information
Willingness to learn recruiting procedures, systems, and professional standards

Preferred Qualifications

Associate degree, college coursework, or vocational training in human resources, business administration, communications, or a related field
Previous administrative, reception, recruiting, or customer service experience
Experience coordinating appointments, interviews, meetings, or calendars
Familiarity with applicant-tracking systems, job boards, or Microsoft Excel

Knowledge Skills and Abilities

Professional and courteous customer service
Dependability and consistent follow-through
Strong interpersonal skills
Ability to work independently after receiving instructions
Proactive approach to identifying and resolving administrative needs
Comfort working in a fast-paced office environment
Ability to communicate effectively with candidates and employees at different organizational levels
Flexibility and willingness to assist with ancillary administrative duties

Training and Development Areas

The selected candidate may receive training in

Recruiting and talent-acquisition processes
Candidate screening and interview coordination
Applicant-tracking and recruitment systems
Professional email and telephone communication
Calendar and meeting management
Candidate records and document organization
Microsoft Office and recruitment tracking
Confidentiality and HR compliance
Customer service and candidate-experience best practices
Time management and workplace professionalism

Performance Expectations

Success in this position will be measured by

Accuracy and timeliness of interview scheduling
Professional and responsive candidate communication
Organized and current recruiting records
Consistent follow-up on assigned actions
Ability to manage competing deadlines
Positive support of the recruiter, hiring managers, and candidates
Contribution to a seamless and efficient recruitment process

Equal Employment Opportunity

Enlightened is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable law.

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