Entry-Level Recruiter

Position Title: Recruitment Coordinator

Department: Human Resources

Reports To: HR Manager

Schedule: Monday – Friday, Part-time

FLSA Status: Non-Exempt (Hourly)

Position Summary

The Entry-Level Recruiter is responsible for supporting and managing the full-cycle recruitment process for a high-volume workforce. This position plays a critical role in attracting, screening, and hiring qualified candidates while ensuring a positive candidate experience. The Recruiter will manage job postings, applicant tracking, pre-screening interviews, offer letters, onboarding coordination, and recruitment reporting. This role requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced, high-volume environment.

Essential Duties and Responsibilities

Recruitment & Talent Acquisition

Manage the full recruitment lifecycle for assigned positions.
Create and post job advertisements on various job boards, social media platforms, company websites, and recruitment sources.
Source candidates through online databases, networking, referrals, and other recruitment channels.
Review resumes and applications to identify qualified candidates.
Conduct phone pre-screen and Teams Meeting interviews to assess candidate qualifications.
Maintain consistent communication with the hiring managers with the status of the applicant.

Hiring & Onboarding Support

Prepare and extend employment offers to be selected candidates.
Generate, distribute, and follow-up (signed) on offer letters.
Ensure that all onboarding paperwork is completed accurately and timely.
Partner with HR and hiring managers to facilitate a smooth onboarding experience.

Administrative & Compliance Responsibilities

Maintain accurate recruitment records and candidate files.
Track recruitment metrics including time-to-fill, applicant flow, hiring trends, and sourcing effectiveness.
Assist with recruitment reports.
Maintain confidentiality of sensitive candidates and employee information.

Candidate Experience

Provide exceptional customer service to candidates and hiring managers.
Respond promptly to candidate inquiries and follow-up communications.
Represent the organization professionally and positively throughout the recruitment process.

Qualifications

Education

High school diploma required. Associate's degree in human resources, Business Administration, Communications, or related field preferred.
An equivalent combination of education and experience may be considered.

Experience

Previous recruiting, customer service, administrative, staffing, or HR experience preferred.
Experience working in a high-volume environment is a plus.
Experience using applicant tracking systems (ATS) preferred.

Knowledge, Skills, and Abilities

Strong verbal and written communication skills.
Excellent organizational and time management abilities.
Ability to manage multiple requisitions and priorities simultaneously.
Strong attention to detail and accuracy.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Ability to maintain confidentiality and professionalism.
Strong customer service and relationship-building skills.
Ability to work independently and as part of a team.
Comfortable working in a fast-paced, deadline-driven environment.
Ability to handle a high volume of applicants, emails, phone calls, and recruitment activities daily.

Performance Expectations

Maintain active recruitment pipelines for multiple open positions.
Meet hiring and onboarding deadlines.
Ensure timely candidate communication and follow-up.
Maintain accurate and compliant recruitment documentation.
Support organizational hiring goals while delivering a positive candidate experience.

Working Conditions

Office environment with extended periods of sitting and computer work.
Frequent phone and email communication with candidates and hiring managers.
May require occasional travel to job fairs, hiring events, and company locations.

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