Elevate Patient Financial Solutions has an exciting career opportunity available as Temporary Recruiting Coordinator. This is a 3 to 6 month temporary role.
The purpose of this position is to support the full Recruiting lifecycle, from candidate review through onboarding. This includes pre-employment screening, ongoing employee compliance requirements, and employee file management.
Essential Duties and Responsibilities
Candidate Review and Interview Coordination
- Reviews candidates in the Applicant Tracking System (ATS) to identify qualified applicants for recruiters to contact.
- Inputs data and keeps candidate records current in the ATS.
Instructs applicants in the application process and answers process questions.
- Schedules interviews, including leadership interviews, and arranges travel for applicants as needed.
- Serves as a dependable point of contact for candidates and hiring managers on candidate status.
Offers and Onboarding
- Creates and sends offer letters, and follows up to ensure they are completed on time.
- Sends onboarding documents and follows up to ensure timely completion.
- Monitors the status of candidate onboarding tasks and communicates updates to the hiring manager and candidate.
- Processes paperwork for new hires and enters new hire data in the HR system.
- Sends laptop tracking information to the appropriate recipients weekly
Background Checks and Compliance
- Initiates, oversees, and, when needed, finalizes basic pre-employment background checks through the background screening partner. Routes results that require individualized assessment or adverse action to Recruiting leadership.
- Coordinates occupational health requirements for applicants and confirms all pre-employment screening requirements are complete and recorded before the start date.
- Manages annual requirement requests for current employees, including background checks, TB tests, and flu shots, and tracks each request to completion.
- Serves as backup for access requests for current employees, and may assume full ownership of that process as business needs require.
- Records and Documentation
- Files documents in the employee electronic file, including ATS, background screening, client, and occupational health documents, and confirms each file is complete and accurate.
- Handles forms and records with strict confidentiality and in compliance with applicable laws and regulations, including keeping background screening and occupational health records separate from the general personnel file.
- Manages client SOPs by rebranding and formatting them to current ElevatePFS standards and obtaining missing information from the appropriate stakeholders.
- Maintains and distributes applicant information, policy and procedure manuals, and other communications.
Qualifications and Requirements
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities.
- High School diploma or equivalent; Associate degree preferred.
- Two to four years of related experience, preferably in recruiting, HR operations, or onboarding.
- Excellent attention to detail and accuracy when handling and filing high volumes of records.
- Strong oral and written communication and interpersonal skills.
- Knowledge and experience with Applicant Tracking and Human Resources Information Systems.
- Strong organizational skills, with the ability to manage multiple deadlines and recurring tasks at once.
- Familiarity with background screening (FCRA) and medical record confidentiality (ADA) requirements preferred.
- Proficiency with Microsoft Word, Excel, and Outlook, including document formatting.
- Ability to provide accurate and efficient customer service under pressure of constant deadlines.
- Ability to operate standard office equipment and technology.
- Remote and Hybrid positions require a home internet connection that meets the company’s upload and download speed criteria.
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, location, specialty and training. This pay scale is not a promise of a particular wage.
The job description does not constitute an employment agreement between the employer and Employee and is subject to change by the employer as the needs of the employer and requirements of the job change.