Talent Acquisition Specialist

Talent Acquisition Specialist Job Description

The Talent Acquisition Specialist is responsible for supporting the full employee lifecycle at The Cake Bake Shop, with a primary focus on recruiting, onboarding, and HR administrative functions. This role partners with department managers to meet staffing needs, maintain accurate employee records, and ensure a positive and professional employee experience across all locations.

Talent Acquisition Specialist Essential Duties and Responsibilities

• Manage full-cycle recruitment for hourly and salaried roles across FOH, BOH, Warehouse, Customer Service, and other operational areas.
• Confer with applicants and employees to provide information about jobs, and recruit talent.
• Partner with department managers to assess staffing needs and develop targeted sourcing strategies.
• Create and publish job postings on platforms such as Indeed, ADP, ZipRecruiter, LinkedIn, and other relevant channels.
• Screen resumes, conduct initial phone interviews, and evaluate candidate qualifications based on role-specific criteria and internal wage structures.
• Coordinate interviews with hiring managers and follow up on candidate progress.
• Conduct professional reference checks and verify employment history prior to making offers.
• Participate in job fairs, open interviews, and community outreach events to promote the employer brand.
• Identify and recruit new talent to build a strong candidate pipeline.
• Assist with onboarding processes, including orientation sessions, training logistics, and necessary documentation.
• Complete contract forms or employee records, using computers.
• Coordinate background checks and ensure compliance with hiring policies and regulations.
• Maintain confidentiality and professionalism in all candidate and employee interactions.
• Create, maintain, and update filing systems for employee records, training files, and recruitment data.
• Assist with HR administrative tasks including compliance tracking, documentation, and reporting.
• Draft written responses and reply to phone/email inquiries, providing accurate and timely information to employees or candidates.
• Explain HR procedures to employees or managers as needed.
• Monitor and maintain applicant tracking systems or recruitment spreadsheets to ensure accurate hiring records.
• Perform other duties as assigned to support HR operations and overall organizational success.

Timekeeping and Pay

• Talent Acquisition Specialist must accurately record all hours worked through the timekeeping system.
• Off-the-clock work is strictly prohibited.
• Manager approval is required for any shift extensions.
• Talent Acquisition Specialists are paid overtime at the applicable regular rate in accordance with federal and state labor laws.

Position Requirements

• Prior experience in recruitment, talent acquisition, or human resources.
• Strong organizational skills and meticulous attention to detail in recordkeeping.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency with applicant tracking systems (ATS), HR software, and Microsoft Office Suite.
• Ability to manage multiple priorities in a fast-paced, dynamic environment.
• Professional demeanor and strong interpersonal skills.

Other Duties

This job description is intended to describe the general requirements of the position. Management may assign additional related duties within compliance standards.