Talent Acquisition Coordinator

The Talent Acquisition Coordinator is responsible for full-cycle recruitment across all agency programs. This role supports hiring managers throughout the recruitment process by implementing strategic sourcing initiatives, managing candidate pipelines, coordinating interviews, and ensuring a seamless candidate experience. The Coordinator plays a key role in attracting, hiring, and onboarding top talent.

Reports To: Talent Acquisition Manager

Location: 305 7th Avenue, New York, NY 10001

Schedule: 35 Hours/Week, Exempt

Salary: $60,000 - $68,000

Major Duties & Responsibilities

• Manage full-cycle recruitment for assigned positions, including workforce planning, sourcing, screening, interviewing, selection, hiring, and onboarding.
• Partner with hiring managers to identify staffing needs and develop or update job descriptions.
• Source qualified candidates through job boards, resume databases, networking events, employee referrals, and other recruitment channels.
• Conduct initial candidate screenings to assess qualifications and fit.
• Coordinate interview schedules and logistics, communicate with candidates and interview panel members.
• Prepare interview materials, including resumes, presentations, and screening notes.
• Ensure hiring and onboarding documentation is complete and accurately maintained.
• Review hiring packets and partner with hiring managers to obtain required documentation before salary approval requests are submitted.
• Follow up with hiring managers regarding missing information and assist with document uploads when needed.
• Co-facilitate group recruitment and interview sessions for high-volume positions.
• Organize and summarize candidate screening and interview notes.
• Maintain regular communication with candidates via phone, email, and text throughout the hiring process.
• Utilize the ClearCompany Applicant Tracking System (ATS) to post positions, track recruitment activity, manage onboarding workflows, source candidates, and maintain accurate candidate records.
• Provide guidance and basic technical support to managers using ClearCompany.
• Conduct targeted email and text outreach campaigns to promote recruitment events and engage prospective candidates.
• Build and maintain talent pipelines to support current and future hiring needs.
• Implement diverse recruiting strategies, including online sourcing, advertising, networking, and employee referrals.
• Develop and maintain relationships with community partners, professional organizations, and other talent sources.
• Represent the agency at career fairs, hiring events, and community recruitment activities.
• Assist with preparing and distributing offer letters and onboarding materials.
• Perform other duties as assigned.

Qualifications

• High School Diploma required; Bachelor's degree preferred.
• Three years of full-cycle recruiting experience, including sourcing, screening, interviewing, hiring, and onboarding.
• Experience recruiting for nonprofit, human services, social services, or youth-serving organizations preferred.
• Knowledge of and sensitivity to working with diverse and underserved communities preferred.
• Strong interpersonal, communication, relationship-building, and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment while meeting deadlines.
• Self-motivated, organized, and adaptable, with strong problem-solving skills.
• Proficiency in Microsoft Office Suite and internet-based recruiting tools.
• Experience with ClearCompany ATS and ADP strongly preferred.
• Excellent verbal and written communication skills, with strong attention to detail and follow-through.
• Ability and willingness to travel throughout New York City using public transportation to attend recruitment events and agency meetings.