Basic Function: Supports recruiting and hiring across OCC's three plants, with a focus on managing ADP recruiting workflows, candidate screening and communication, and onboarding documentation. Works closely with the Talent Acquisition & Development Specialist and HR team to keep hiring activities organized and on track.
Significant Responsibilities
- Recruiting Administration: Post and maintain job requisitions in ADP and assist with posting positions to other approved job boards and recruiting platforms.
- Application Review & Screening: Review applications against established job qualifications, conduct initial phone screens using approved guidelines, and advance qualified candidates through the recruiting process.
- Candidate Coordination: Communicate with candidates regarding application status, screening, interview scheduling, and next steps. Coordinate interview scheduling and maintain timely follow-up.
- ADP & Onboarding: Manage hiring-related ADP workflows, prepare and process onboarding paperwork, maintain candidate records, and support completion of required pre-employment steps, including background checks and drug screens.
- Recruiting Support: Assist with sourcing candidates through approved channels, employee referrals, and community partnerships as needed.
- Job Fairs & Community Outreach: Prepare recruiting materials, coordinate supplies and information for job fairs, and attend recruiting events as needed.
- Reporting & Recordkeeping: Maintain accurate applicant information, update recruiting statuses, and follow established procedures for documentation, confidentiality, and record retention.
- Process Support: Monitor assigned recruiting activities, identify outstanding items, follow up proactively, and communicate issues or delays that could affect hiring timelines.
- Perform other related duties as assigned.
Promotes OCC’s service excellence and quality. Provides excellent service to customers; builds strong relationships and team cohesiveness; focuses on quality and positive solutions; communicates respectfully; demonstrates compassion and understanding in response to customer request/needs.
Champions OCC’s mission, vision and values (as detailed in our 15 Essential Points of Success); complies with policies and procedures, ethical standards and Code of Conduct.
Job Scope
- Requires effective written and verbal communication with employees, applicants, supervisors, and external partners.
- Requires initiative, attention to detail, and the ability to manage assigned responsibilities independently while learning established processes.
Minimum Qualifications Required
Education: High school diploma or equivalent required. Associate’s degree in human resources or related field, or equivalent knowledge and experience preferred.
Experience: 2–3 years of Prior office, administrative, customer service, or coordination experience preferred. Previous recruiting or HR experience is a plus but is not required.
Licensure, Certification and/or Registration: None
Other Minimum Qualifications: Manufacturing experience a plus.
Essential Skills, Abilities & Knowledge
- Comfortable learning and navigating computer systems; experience with applicant tracking systems or HR platforms is beneficial.
- Proficiency with Microsoft Office, email, and general office technology.
- Strong organizational skills, attention to detail, communication, and follow-through.
- Ability to manage multiple tasks and priorities while maintaining accuracy and confidentiality.
- Demonstrates initiative, resourcefulness, and the ability to work independently with minimal day-to-day direction.
- Willingness to learn new processes, accept coaching, and apply feedback to improve performance.
- Professional and responsive when communicating with candidates, employees, and business partners.
- Strong interpersonal and communication skills to support candidate engagement and initial screening.
Working Conditions: This is a sedentary job which requires vision sufficient for computer use and reading and requires an individual with hearing for interviewing employees and for significant telephone contact with current and perspective employees and vendors. Significant keyboarding. The analytical and personal communications nature of this work also requires an individual who possesses significant interactive communications skills. Reasonable accommodation may be made to enable individuals with a disability to perform the essential functions.
This role involves work contracted by the U.S. government and/or other federal agencies, which requires that all personnel involved in such work are U.S. citizens or Lawful Permanent Residents. Thus, a qualified candidate for this position must be able to present valid documentation indicating that they are a U.S. citizen or Lawful Permanent Resident.
Note: This job description is only meant to be a representative summary of the major responsibilities and accountabilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.
Additional Compensation Information:* The posted pay range reflects the established base salary or hourly wage range for this position. Individual compensation is determined based on qualifications, experience, skills, internal equity, and business needs. New hires are typically hired below the midpoint of the range. Eligible positions may receive applicable shift differentials, skill premiums, or other forms of additional compensation.
The regular schedule for this position is 8:00 a.m. – 5:00 p.m. Monday – Friday with some schedule flexibility required; overtime is also available.
40 hours / week