Talent Acquisition Assistant

October 31, 2026
Prince George, BC, CA
$56,000 – $61,000/yr
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Human Resources

Exempt, Regular, Full-time

Reporting to the Senior Human Resources Partner, the Talent Acquisition Assistant (TAA) provides administrative and coordination support to the Talent Acquisition team, and to Human Resources generally. This position is integral to operations and supports the full-cycle recruitment process to ensure efficient, equitable, and timely hiring practices as aligned with University policies, collective agreements, and strategic priorities. The TAA ensures a positive candidate experience throughout the recruitment lifecycle and focuses on building and maintaining strong relationships with both internal and external interest holders. This includes providing professional and informed service to hiring managers, candidates, and the university community, focusing on candidate and user experience as a front-line team member, and the development and maintenance of administrative processes and procedures.

Responsibilities

Duties include but are not limited to

  • Responding professionally to inquiries from candidates, hiring managers, faculty, staff, the public, and other internal and external contacts with a level of institutional awareness;
  • Assisting with the end-to-end recruitment process for staff, including drafting and posting job advertisements, tracking applications, and maintaining posting records in accordance with collective agreements and institutional policy;
  • Scheduling interviews and coordinating selection committee logistics, including room bookings, video conferencing and materials if required;
  • Coordinating candidate communications at each stage of the hiring cycle, including acknowledgements, interview invitations, and unsuccessful candidate notifications;
  • Assisting with reference checks, criminal record checks, and the preparation of offer letters and employment documentation;
  • Supporting onboarding activities for new employees, including preparing documentation and coordinating with internal service providers;
  • Maintaining confidentiality and accuracy in handling candidate and employee information;
  • Ensuring proficiency is developed and maintained in the applicant tracking system (ATS) and the HR information system (HRIS) to quickly and accurately access, enter and report on records;
  • Assisting with candidate travel and relocation of new staff by coordinating travel, submitting requisitions, and processing claims;
  • Supporting recruitment outreach activities, including posting to external job boards and social media channels, and assisting with career fairs and campus events;
  • Maintaining electronic and hard copy filing systems, records and databases, and producing spreadsheets and recruitment reports as requested;
  • Identifying and recommending process improvements to enhance the candidate and hiring manager experience;
  • Supporting job evaluation processes, including the review of updated job profiles, coordinating job profile reviews, and participating in the classification process for new positions and revised position profiles;
  • Authoring, proofreading, and formatting a range of written materials including official correspondence, human resources materials, documentation, and web content; and
  • Providing general office support, including coordinating meetings, ordering supplies and administering purchasing and expense processes.

Qualifications

The successful candidate will possess the following

A diploma in Human Resources or Business Administration together with a minimum of two years' related experience, preferably in a recruitment or post-secondary environment. An equivalent combination of education and experience may be considered.

Familiarity with the structures, policies and procedures of a unionized post-secondary environment is preferred. The candidate must be proficient in the use of MS Word/Excel/Outlook. Experience working with an applicant tracking system and/or HRIS is required, and experience with Ellucian’s Banner HRIS system would be considered an asset. Exceptional interpersonal and customer service skills are necessary, with demonstrated proficiency in written and verbal communication and the ability to solve problems to ensure client satisfaction is balanced with departmental success. The candidate must have a proven ability to work in a team environment using a collaborative approach with both internal and external stakeholders, interacting in a highly professional and confidential manner.

The ability to work independently and demonstrate initiative in a busy and sometimes stressful environment is critical, with the flexibility to assist where needed and work as an active team member. It is critical to exercise good judgment and diplomacy, and to deal effectively and professionally with staff, management, candidates and the public. The successful incumbent will possess strong organizational skills and demonstrate the ability to manage competing priorities and meet deadlines. A working knowledge of the Freedom of Information and Protection of Privacy Act (FIPPA) should be demonstrated.

Salary

The starting salary will be determined with consideration of the successful candidate’s relevant education, skills, and experience. The annual salary range for this position is $56,000.00 to $61,000.00.

The position is located on campus, in Prince George.

UNBC offers employee tuition waivers (includes spouse and dependents), excellent benefit and pension packages, as well as employee training and development opportunities. For more details please see http://www.unbc.ca/human-resources/employee-benefits.

Normal hours of work will be 8:30am – 4:30pm, Monday to Friday.

Our Commitment to Diversity and Employment Equity

The University of Northern British Columbia is fully committed to creating and maintaining an equitable, diverse, and inclusive environment that is accessible to all. We are devoted to ensuring a welcoming, safe, and inclusive campus free from harassment, bullying, and discrimination. This commitment is woven into our motto and mission. In the Dakelh language, UNBC’s motto ‘En Cha Huná translates to “they also live” and means respect for all living things. Through the respect for all living things, we are able to grow and learn better together, each bringing our own unique individual differences and contributions to inspire leaders for tomorrow by influencing the world today.

Employment equity requires that we remove barriers and overcome both direct and indirect discrimination. In this way, the pool of excellent candidates increases substantially. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

About UNBC

Since its founding in 1990, the University of Northern British Columbia (UNBC) has emerged as one of Canada’s best small research-intensive universities, with a passion for teaching, discovery, people, and the North. UNBC’s excellence is derived from community-inspired research, hands-on learning, and alumni who are leading change around the world.

Since time immemorial, Indigenous peoples have walked gently on the diverse traditional territories where the University of Northern British Columbia community is grateful to live, work, learn, and play. We are committed to building and nurturing relationships with Indigenous peoples, we acknowledge their traditional lands, and we thank them for their hospitality. UNBC’s largest campus in Prince George is located on the traditional unceded territory of the Lheidli T’enneh, in the spectacular landscape near the geographic centre of beautiful British Columbia.

UNBC consistently ranks in the top three in its category in the annual Maclean’s university rankings. UNBC also recently placed among the top five per cent of higher education institutions worldwide by the Times Higher Education World University Rankings.

With a diverse student population, the University is friendly, inclusive, and supportive. Prince George is a city of ~80,000 people with impressive cultural, educational, and recreational amenities. For more information about living and working in Prince George, please refer to http://www.unbc.ca/experience and https://moveupprincegeorge.ca. Make your mark with this leading post-secondary institution.

To Apply

Applicants should create an applicant profile and apply for this position by uploading and submitting a cover letter and resume. This position is an on-campus position, based at the Prince George campus.

The University of Northern British Columbia is committed to employment equity and encourages applications from the four designated groups (women, Indigenous peoples, persons with disabilities, and members of visible minorities) as well as the 2SLGBTQ+ communities and individuals with intersectional identities.

Persons with disabilities, who anticipate needing accommodation for any part of the application and hiring process, may contact UNBC Health & Wellbeing at employeewellbeing@unbc.ca. Any personal information provided will be maintained in confidence.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. We thank all applicants for their interest in UNBC however, only those applicants selected for further consideration will be contacted.

UNBC does not use artificial intelligence to screen candidate applications.

Priority will be given to applications received by November 20, 2026. Applications will be accepted until the position is filled.