Recruitment, Payroll & Benefits Coordinator

POSITION SUMMARY

The Recruitment, Payroll & Benefits Coordinator is responsible for coordinating recruitment and onboarding activities and administering payroll, employee benefits and pension programs.

Working closely with the Manager, Human Resources and department managers, the position supports workforce requirements, maintains accurate employee records, and ensures timely and effective delivery of HR administrative services.

KEY RESPONSIBILITIES

Recruitment & Talent Acquisition

• Coordinate recruitment activities from approved vacancy through offer and acceptance.
• Prepare and post job advertisements and manage applications through ADP Workforce Now.
• Review applications and coordinate candidate screening, interviews, and reference checks.
• Liaise with hiring managers regarding recruitment requirements, timelines, and selection activities.
• Prepare employment offers and related documentation for approval.
• Maintain recruitment records, monitor vacancies, and prepare recruitment reports.
• Support consistent application of recruitment procedures and practices.

Onboarding & Employee Administration

• Coordinate new employee onboarding, orientation and required documentation.
• Ensure employee information and employment records are accurately maintained in ADP Workforce Now.
• Coordinate pre-employment checks and first-day arrangements.
• Administer probationary and 30-, 60- and 90-day review documentation.
• Process employee status changes, transfers, and other employment-related documentation.

Payroll Administration

• Coordinate and process payroll in accordance with established schedules and procedures.
• Maintain employee payroll information, earnings, deductions, and employment changes.
• Review timesheets, attendance, leave transactions and other payroll inputs.
• Process payroll adjustments and investigate discrepancies.
• Respond to employee payroll inquiries and maintain accurate payroll records.
• Assist with payroll reconciliations, reporting and year-end requirements.

Benefits & Pension Administration

• Coordinate employee enrolments, changes and terminations for benefit and pension programs.
• Maintain accurate employee eligibility, coverage, and pension records.
• Respond to employee inquiries and coordinate related documentation and communications.
• Liaise with benefit providers and pension administrators.
• Assist with program reconciliations and reporting.

HR Systems & Reporting

• Maintain accurate employee information and records within ADP Workforce Now.
• Support recruitment, onboarding, payroll, and benefits system administration.
• Prepare HR, recruitment, payroll, and benefits reports as required.
• Maintain organized and confidential employee records.
• Identify discrepancies and escalate complex matters to the Manager, Human Resources.
• Support continuous improvement of HR administrative processes.

EDUCATION & EXPERIENCE

• Post-secondary education in Human Resources, Business Administration, Payroll, or a related discipline.
• Minimum of 2–3 years of related experience in HR administration, recruitment, payroll, or benefits.
• Experience processing payroll and administering employee benefit programs.
• Experience with HRIS and payroll systems; ADP Workforce Now experience considered an asset.
• An equivalent combination of education, training and experience may be considered.

KNOWLEDGE & SKILLS

• Working knowledge of recruitment, onboarding, payroll, and benefits administration.
• Knowledge of applicable employment standards, payroll requirements and HR practices.
• Strong attention to detail and accuracy, particularly when handling payroll and employee records.
• Proficiency with Microsoft Office and HR information systems.
• Strong organizational, time management and administrative skills.
• Effective written and verbal communication and interpersonal skills.
• Ability to manage competing priorities, meet deadlines and maintain confidentiality.
• Strong problem-solving skills and the ability to work independently and collaboratively.

WORKING CONDITIONS

• Primarily office-based position within a professional work environment.
• Regular interaction with employees, department managers, benefit providers and external service providers.
• Requires the ability to manage multiple priorities and meet established payroll and recruitment deadlines.
• May require occasional flexibility in working hours to meet operational requirements.