The People Team at Notion exists to help build a generational company - one that enables people to do their best and most meaningful work. Hiring exceptional talent, at the right time and with care, is central to that mission
We’re looking for a Recruiting Coordinator to partner closely with Recruiters and Hiring Managers to create a thoughtful, well-run, and genuinely human candidate experience
This role sits at the center of our hiring process and plays an important role in how candidates experience Notion
You’ll be one of the first and most consistent touchpoints candidates have with Notion. From scheduling interviews to answering questions and resolving issues, you’ll help ensure every interaction feels organized, respectful, and intentional
You’ll collaborate closely with Recruiters and Hiring Managers to continually refine our processes—so candidates leave feeling excited about what we’re building, regardless of the outcome
You’ll manage and schedule a high volume of interviews across primarily non-technical roles, balancing speed with attention to detail. You’ll anticipate needs, communicate clearly, and keep candidates and interviewers aligned - making the process feel smooth and predictable, even as things move quickly
This role is designed for someone early in their recruiting career who wants to build durable fundamentals. Over time, you’ll gain exposure to how we plan, execute, and scale hiring at Notion
With support from the team, you could take on light sourcing work, process improvements, and additional ownership as your skills grow - creating a strong foundation for future growth in recruiting, operations, or people-focused roles- Ability to navigate ambiguity with optimism
6–12 months of experience in recruiting coordination or interview scheduling, ideally in a high-volume environment
You don’t need to be an AI expert, but you’re curious and willing to adopt AI tools to work smarter and deliver better results
A steady, calm approach in fast-moving environments
Clear, kind, and professional communication skills - you’ll represent Notion to a large and diverse group of candidates
Strong organizational and prioritization skills - you’re proactive, reliable, and thoughtful about details
We hire talented people from a wide range of backgrounds. If you’re excited about this role but don’t meet every bullet, we still encourage you to apply
Experience with Ashby, Workday, Slack
Experience in a high-growth or startup environment
Experience supporting both technical and non-technical roles, including remote and in-person interview scheduling

Recruiting Coordinator