Position Summary

We are seeking a highly organized, dependable, and detail-oriented Recruiting Coordinator to provide administrative and operational support to our Talent Acquisition Department.

This position is primarily focused on the administrative coordination of recruiting activities, contractor onboarding, compliance tracking, and communication management. The Recruiting Coordinator will serve as an important point of contact for incoming calls, text messages, voicemails, and general recruiting inquiries while ensuring that required documentation, insurance records, and background checks are properly collected, processed, and maintained.

Essential Duties & Responsibilities

Answer incoming phone calls and direct inquiries to the appropriate department or individual.
Monitor and respond to incoming text messages, voicemails, and general recruiting inquiries in a timely and professional manner.
Maintain professional and consistent communication with applicants, contractors, and internal team members.
Monitor department communications and ensure messages and requests are addressed promptly.
Provide general administrative support to the Talent Acquisition Department.
Request, collect, review, and track required insurance certificates and other insurance compliance documentation.
Monitor insurance expiration dates and maintain accurate compliance records.
Coordinate background check submissions and monitor their completion.
Create, post, manage, and maintain job advertisements for independent 1099 contractor opportunities.
Assist with special projects and additional administrative duties as assigned.

Qualifications & Skills

Previous administrative, office support, recruiting coordination, or customer service experience preferred.
Excellent verbal and written communication skills.
Strong organizational skills and exceptional attention to detail.
Ability to manage multiple tasks, deadlines, and follow-up responsibilities.
Comfortable answering phones and responding to text messages and voicemails throughout the workday.
Basic to intermediate computer skills, including Microsoft Office, Outlook, Excel, and online platforms.
Timely identification and communication of compliance issues.
Consistent posting and maintenance of Craigslist and Indeed advertisements.
Accurate data entry and recordkeeping.
Dependability, accountability, and overall administrative support provided to the Talent Acquisition Department.

Benefits Offered

We offer a competitive benefits package designed to support our employees and their families, including:

Medical, Dental, and Vision Insurance
Health Savings Account (HSA) and Flexible Spending Account (FSA) options
401(k) Retirement Plan
Company-Paid Life Insurance
Short-Term and Long-Term Disability Coverage
Paid Time Off (PTO) and Paid Holidays
Employee Assistance Program (EAP)
Professional Development and Career Growth Opportunities
Employee Discounts and Wellness Programs