Who you are
- The ideal candidate is highly organized, detail-oriented, and proactive, with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment
- 1+ year of experience in a recruiting coordinator, recruiting operations, or similar role in a fast-paced technical environment
- Strong attention to detail and organizational skills
- Excellent verbal and written communication
- Proven ability to manage multiple priorities with a positive, team-oriented attitude
- Proficiency with Google Workspace (Calendar, Gmail, Docs), Slack, and Greenhouse
- Proven ability to manage multiple priorities, adapt to changing business needs, and thrive in a fast-paced environment
- Experience coordinating complex interview schedules across multiple time zones and seniority levels
- Strong problem-solving skills with the ability to proactively identify and resolve scheduling conflicts
- Demonstrated ability to build positive relationships with candidates, hiring managers, and interviewers
- Experience in a high-growth startup
- Experience using scheduling tools like Modernloop, Goodtime, or other similar tools
- We encourage you to apply, even if you don't check all the boxes, and we look forward to reviewing your application! In addition, if you need a reasonable accommodation as part of your application for employment or interviews with us, please let us know
- This position requires access to export controlled information. To conform to U.S. Government export regulations applicable to that information, applicant must either be (A) a U.S. person, defined as a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (green card holder), (iii) refugee under 8 U.S.C. § 1157, or (iv) asylee under 8 U.S.C. § 1158, (B) eligible to access the export controlled information without a required export authorization, or (C) eligible and reasonably likely to obtain the required export authorization from the applicable U.S. government agency
What the job involves
- Muon seeks a Recruiting Coordinator to join our Talent Acquisition team
- In this role, you’ll be instrumental in delivering a seamless candidate experience while supporting recruiters and hiring managers throughout the interview process
- This is a great opportunity for someone who thrives in a dynamic environment and is passionate about helping teams grow
- Coordinate and schedule interviews across time zones, including virtual and on-site meetings
- Serve as the primary point of contact for candidates, ensuring timely and clear communication throughout the interview process
- Maintain our applicant tracking system (Greenhouse), including accurate candidate records, job descriptions, interview plans and postings
- Partner with recruiters and hiring managers to drive an efficient, organized hiring process
- Manage interview logistics such as booking rooms, setting up video links, and handling travel arrangements when applicable
- Greet and support candidates during on-site interviews, ensuring a welcoming and professional experience
- Support broader recruiting efforts including headcount tracking, reporting, and sourcing
- Help coordinate recruiting events and internal sourcing jams
- Identify opportunities for process improvements that enhance candidate experience and team operations
Benefits
- 100% health, dental, and vision coverage for employees; 50% coverage for dependents (Concierge Medical offered through One Medical where available)
- Parental leave for primary and secondary caregivers
- Generous time off policy
- 401(k) plan through Betterment and equity management through Carta
- Fully stocked kitchen at our HQ and we cater lunch 3 days per week
- Dog-friendly office
