POSITION NOTICE (Internal & External)

Applications are invited for the following position

AREA: Human Resources & Organizational Effectiveness

CLASSIFICATION: HR Recruiter – 1 Permanent Full-Time (75.00 Hours bi-weekly).

POSITION SCOPE

The Human Resources Recruiter will collaborate with HR and/or Management in order to identify and advertise job vacancies; recruit and select candidates; provide employment testing; conduct reference checks and background checks; while assisting in the selection and reassignment of employees at multiple levels. The Human Resources Recruiter will provide administrative support to the HR Team in a variety of HR functions, as they are related to the role of recruitment and onboarding. The incumbent will ensure document and data controls are maintained at all times; update databases in a timely manner; administer hiring contracts of both union and non- union employees; attend job fairs and source and develop positive relationships with stakeholders, universities, colleges, governments and the community. Overtime Required as Needed.

RESPONSIBILITIES

Perform full cycle recruiting to support high-level staffing needs in all areas of the business.
Recruit quality active and passive candidates using job boards, sourcing tools, social media and networking.
Partner with hiring managers to identify talent needs, job duties and required qualifications and skills to prepare a recruitment plan.
Work with interviewers and hiring managers to compile candidate recommendations.
Build and maintain relationships with recruiting agencies, universities and other organizations to find top talent.
Provide professional and personable customer and employee relation skills.
Ensure process change request forms are actioned (PCR’s).
Ensure queues for recruitment are updated on a daily basis for Casual, Temp and Permanent Employees.
Provides a recruitment report to the Director each Monday on the status updates.
Keeps abreast of challenges with recruitment and discusses solutions with the Director.
Actions all recruitment requests by the recruitment form from Directors or Management and opens job postings in the queue.
Coordinates, performs and collaborates on recruitment and selection involving postings of candidates.
Collects and screens resumes, selects candidates on KSAO’s, sets up interviews.
May request pre-employment testing to test candidates on needed skills or abilities and submits results to Directors.
Verifies all education requirements for the position, and/or experience & training combined.
Ensures background checks are completed as required. Whenever issue is identified, discusses it with the Director for approval.
Verifies all OHS training is completed and where gaps are located notifies Manager, Director of HR and L&D Coordinator.
Ensures HR related expenses are processed according to finance and HR recording procedures, including purchasing.
Socially interacts with others in a positive, pleasant and professional manner. Ensures conversation with staff, managers, stakeholders.
Ensures any issues are diffused and/or linked in with the appropriate HR personnel or Management.
Collects resumes, interview packages, job postings, and ensures document and data controls are met/maintained. Where these are not being met, notifies the Director of HR for corrective action.
Oversees others involved in recruitment process, such as hiring of Casuals, and ensures above process is met, maintained and controlled.
Files all documentation in the associated file folders for auditing purposes.
Ensures fair and ethical scoring of qualitative and quantitative data at point of interviews for each candidate.
Strives to maximize on technology by incorporating online applications such as Microsoft bookings, Microsoft Teams, Videos.
Checks references and ensures a minimum of 3 supervisors per candidate.
Issues thank you emails to candidates who are not successful.
Adheres to the requirements of Collective Agreements with Unionized staff in posting etc…
May coordinate training for new hires, in the absence of the Learning & Development Coordinator.
Completes PCR’s and recommends Employment Contracts for all candidates as per template models.
Reviews contract details to ensure terms and conditions are appropriate to the candidate, benefits, vacation, status, location, wage, etc…
Ensures employment contracts are completed accurately and thoroughly, as well as forwarded in a timely manner.
Responsible for the processing, filing, documentation and destruction of confidential material as covered by the Freedom of Information and Protection and Privacy Act.
Ensures employees receive copies of HR related documentation and best evidence originals are maintained on the file.
Ensures employees sign off on appropriate documentation at all times and that job descriptions are sent to candidates prior to starting work.
May participate in organization of staff related events, and/or attend special events.
Runs errands on occasion, picks up supplies, gifts, cards, prizes.
Researches information on recruitment for government grants, government programs, Co-Op programs, incentive programs with recruitment.
Keeps abreast of recruitment activities and rules for immigration.
Keeps informed of recruitment activities and process of apprenticeships with Labour, Skills and Development.
Ensures all documentation is on the employee file, in consult with the executive assistant.
Ensures letters are submitted to Union and/or Employees as requested by HR team members (approved by Director of HR).
Actively participates on behalf of the organization for job fairs. Sources out opportunities to make connections.
Contributes to the ongoing quality assurance program and is committed to continuous improvement.
Ensures policies, procedures, process is followed.
Contributes to ongoing efforts of a respectful, safe, diversity focused work environment.
Ensures professional, safe and active presence on all social media and any other online recruitment sites.

QUALIFICATIONS

Diploma in HR and/or a Diploma in Business Administration; and/or Degree in Human Resources from a recognizable educational institution. A minimum of 2 years’ working experience as an HR Administrator, and/or HR Assistant; and/or a combination of education credentials and experience may be considered. A minimum of 1 year recruitment experience. Experience working in health care or long-term care sector. Able to be flexible to perform the needed functions of the role, on demand, and as determined by operational needs.

HOURS OF WORK: 75.00 Bi-weekly SHIFT WORK: No

APPLY TO: Kyle Whynot (by internal mail or hr@coresupportservices.ca) by 11:59PM September 16th, 2026.

PLEASE NOTE: ALL APPLICANTS ARE REQUIRED TO PROVIDE A COVER LETTER QUOTING THE POSITION NUMBER AND A COPY OF AN UPDATED RESUME.

Position Notice 26-032 1 PFT HR Recruiter