Job Summary
As our Office & Employer Brand Manager, you will play a key role in creating a welcoming, engaging, and well-organized workplace at our Montreal head office.
You will oversee day-to-day office operations while helping bring our company culture to life through employee engagement initiatives, internal communications, and employer branding activities. Working closely with leadership and other cross-functional teams, you will help ensure a seamless office experience while contributing to a positive and connected workplace.
This role is ideal for someone who is highly organized, proactive, people-oriented, and excited to make a meaningful impact on our employee experience and company culture.
How You Will Make an Impact
Office Management & Operations
Oversee daily operations of our Montreal head office, ensuring a welcoming, functional, and well-maintained environment.
Manage office supplies, meeting room preparation, kitchen organization, maintenance requests, and vendor coordination.
Act as the main point of contact for building management (Allied) and ensure timely communication of relevant building updates.
Manage relationships and communications with subtenants (cleaners, contractors, etc.), coordinating with internal stakeholders as needed.
Welcome visitors, candidates, vendors, and external partners to the office.
Coordinate incoming and outgoing shipments and deliveries.
Maintain office access cards, shared calendars, and other administrative systems.
Partner with IT to coordinate technology-related requests, maintain equipment inventory, and facilitate employee support tickets through ServiceNow.
Employer Branding & Internal Communications
Lead the office social committee and coordinate employee engagement initiatives that foster a positive and inclusive workplace culture.
Plan and execute company events, including town halls, business kickoffs, team celebrations, and quarterly cultural activities.
Collaborate with the People & Culture team to support employee onboarding, including coordinating office setup, equipment, and access requirements.
Collaborate with Marketing, Digital, and People & Culture to strengthen our employer brand across internal and external channels.
Coordinate updates to corporate and career-related website content, including About Us, Careers, and company culture pages.
Support the creation and publication of company news, employee highlights, and culture-related content for LinkedIn and internal newsletters.
Assist with the coordination and publication of job postings in collaboration with People & Culture and hiring managers.
Create and maintain professional, brand-aligned communication materials and presentation templates for town halls, business reviews, and other internal initiatives.
Support the organization and communication of internal initiatives that strengthen employee engagement and connection.
Administrative & Leadership Support
Provide administrative support to the Canada GM and Little Burgundy GM on key initiatives and special projects.
Coordinate recurring reports and ensure timely distribution to relevant stakeholders.
Support People & Culture with administrative coordination, including vacation and PTO tracking and reporting.
Collaborate with various departments to facilitate communication, streamline processes, and support day-to-day business needs.
Take on additional coordination projects as business needs evolve.
Experience and Skills You'll Bring
You have 3+ years of experience in office coordination, administration, employee experience, or a similar role within a corporate environment.
You are highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
You are proactive, resourceful, and comfortable taking ownership of projects from start to finish.
You have excellent interpersonal and communication skills and genuinely enjoy creating a positive experience for others.
You bring creativity and enthusiasm to employee engagement initiatives, events, and internal communications.
You are comfortable collaborating with colleagues across departments and at all levels of the organization.
You are proficient with Microsoft Office and digital communication tools, with the ability to create polished presentations and documents.
You are curious, and quick to learn new systems and processes.
You are ideally bilingual in French and English, both written and spoken.
Work Location: Montreal head office, with an on-site presence required four days per week (Monday to Thursday).
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