HR & Recruiting Coordinator
ESS Clean is looking for an organized, people-focused HR & Recruiting Coordinator to join our team at our Corporate Office in Urbana, Illinois. HR or recruiting experience is welcome, but it is not required. Experience in customer service, office administration, hospitality, staffing, scheduling, or another people-focused role could also prepare you well for this position.
This role plays an important part in keeping our hiring process moving. You’ll connect with applicants, conduct pre-screen interviews, coordinate interviews with our managers, prepare offers, support onboarding and orientation, and make sure candidates have the information they need throughout the process.
You’ll also support day-to-day HR activities including employee records, I-9 documentation, training coordination, and other employee lifecycle processes.
We’re looking for someone who is good with people, comfortable with technology, and good at figuring things out. You don't need to come in knowing all of our HR processes - we're looking for someone who is willing to learn, asks good questions, and follows through. If you notice something is incomplete or isn't working the way it should, you take the next step to figure out what needs to happen.
What You’ll Do
- Review applications and conduct candidate pre-screen interviews
- Coordinate interviews and hiring activity with managers across our five branches
- Communicate with candidates throughout the hiring process and follow up on outstanding items
- Prepare offer letters and coordinate pre-employment and onboarding requirements
- Facilitate new hire orientation, both in person and virtually
- Create and maintain accurate employee and recruiting records
- Coordinate Form I-9 documentation and other required employment paperwork
- Track organizational training requirements and follow up on incomplete items
- Monitor recruiting activity and help identify positions or locations that need additional attention
- Work with our HR team and branch leaders to solve routine recruiting and onboarding issues
- Assist with other HR and administrative projects as needed
What We’re Looking For
The person who will be most successful in this role is someone who:
- Is highly organized and comfortable managing multiple priorities at once
- Pays close attention to details and takes pride in accurate work
- Independently follows up and follows through
- Communicates professionally and keeps others informed
- Is comfortable picking up the phone and talking with candidates and managers
- Can recognize when something isn’t working and figure out the appropriate next step
- Is comfortable learning and working in multiple software systems
- Can work independently while also being part of a collaborative team
- Handles confidential information appropriately
- Enjoys helping people and creating a positive experience
About the Position
This is a full-time position primarily working in person at our Urbana office at 2406 E. University Ave. Occasional travel to support our branch locations with orientation or events may be required. If you’re looking for an opportunity to build your HR and recruiting experience while taking real ownership of your work, we’d love to hear from you.
Why Join ESS Clean?
Our mission is more than words on a page — Improving Lives Through Superior Service is how we operate every day. Guided by our core values — Serve Others, Own It, Be Honest, Have Fun, and Embrace Growth — we’re building a workplace where people feel valued, supported, and empowered to do their best work.