Reports to: Senior Manager, Talent Acquisition & Development

FLSA Status: Non-exempt

Dedicate yourself to an Organization and Mission you can be proud of by joining the Western Reserve Area Agency on Aging!

Our Mission

We provide choices for people to live independently in the place they want to call home.

About Us

Western Reserve Area Agency on Aging (WRAAA) is a private non-profit corporation, organized and designated by the State of Ohio to be the planning, coordinating and administrative agency for federal and state aging programs in Cuyahoga, Geauga, Lake, Lorain and Medina Counties. It is one of twelve Area Agencies on Aging (AAAs) in the state organized together with local service provider organizations and the Ohio Department of Aging (ODA) to form the state's public aging services network. The network works together to create opportunities for older Ohioan's to receive needed home and community services and supports; and to age successfully in their own homes and communities.

Candidates we love…

Self-motivated and compassionate individuals looking to be part of a Best-in Class organization
Team players who are committed to providing superior service to all they serve
Enthusiastic professionals excited to grow with an organization that values dedication, innovation and collaboration.

What our staff loves about us…

A Competitive Salary
A generous six-week PTO program with thirteen paid holidays
A $ 750.00 investment in professional development through a substantial, annual training funds allotment
A 401K program with a company match
Medical, Dental, Vision Benefits options
Mileage reimbursement
Free parking and so much more…

Position Summary:The Recruiting Coordinator plays a critical role in supporting and executing the organization’s full-cycle recruitment process. This position coordinates the administrative and operational aspects of talent acquisition, ensuring a seamless and efficient hiring experience for candidates, hiring managers, and leadership.

Working closely with the Senior Manager, Talent Acquisition & Development, this role ensures the integrity of recruitment workflows, maintains accurate data within hiring systems, and supports strategic hiring initiatives across clinical and non-clinical functions.

Job Duties

Recruitment Coordination & Administration

Coordinate and manage interview scheduling, candidate communications, and hiring logistics across multiple departments
Serve as the primary liaison among candidates, hiring managers, and the Talent Acquisition team
Maintain and update the Applicant Tracking System (ATS) with accurate candidate data and status updates
Prepare and distribute offer letters, onboarding documentation, and pre-employment materials
Ensure a high-quality candidate experience from application through onboarding

Talent Acquisition Operations

Support full-cycle recruitment activities, including job postings, candidate sourcing, and screening coordination
Monitor recruitment pipelines and provide status updates, reports, and analytics to leadership
Track key performance metrics, including time-to-fill, candidate flow, and offer acceptance rates
Assist in maintaining compliance with organizational policies and applicable employment regulations

Systems & Data Management

Use ATS platforms and resume databases to manage candidate workflows and documentation
Generate recruitment reports and dashboards to support strategic workforce planning
Ensure data integrity and consistency across recruitment and onboarding systems
Maintain and organize Talent Acquisition documentation in shared folders, keeping records current

Process Improvement & Support

Identify opportunities to streamline recruitment processes and improve efficiency
Support the implementation of recruitment technologies and automation tools
Assist with special projects related to workforce development and talent strategy

Education

Associate’s degree required
Preferred field of study: Human Resources, Business Administration, or a related discipline

Experience

Minimum of two years of experience in recruitment coordination, HR support, or talent acquisition operations
Experience working with Applicant Tracking Systems (ATS) and resume databases required
Experience with Paycom online payroll and a Human Resource Information System (HRIS) preferred

Skills & Competencies

Strong organizational and administrative coordination skills
Ability to manage multiple priorities in a fast-paced environment
Excellent written and verbal communication skills
High level of attention to detail and data accuracy
Proficiency in Microsoft Office Suite and HR systems
Strong interpersonal skills and the ability to interact effectively at all levels of the organization

If you are interested in learning more about this opportunity, please click "Apply" and complete the application. We look forward to speaking with you.

The Agency is committed to providing equal employment and advancement opportunities to all. Employment decisions are made based on each person’s performance, qualifications, and abilities. The Agency does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, sex, national origin, age, disability status, health status, genetic information or ancestry, protected veteran status, sexual orientation, gender identity or expression, or any other protected characteristic.

Western Reserve Area Agency on Aging’s Equal Employment Opportunity policy covers all aspects of employment practices, including selection, job assignment, compensation, discipline, termination, and access to benefits and training

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