HR Administrative Specialist – Human Resources, Onboarding & Recruiting Coordination

Job Details

Job Title: HR Administrative Specialist – Human Resources, Onboarding & Recruiting Coordination
Location: Tampa, Florida
Work Arrangement: Onsite
Worksite Address: Not included in the public posting; the source provides a client-specific worksite address
Onsite Requirement: Onsite, Monday through Friday
Remote/Hybrid Details: Not applicable; the position is designated onsite
Residency Requirement: Not Provided
Local Candidate Requirement: The source includes a screening question asking whether the candidate lives within 30 miles of the work location; whether this is a mandatory eligibility requirement is Not Provided
Relocation Requirement: Not Provided
Number of Openings: 1
Employment Type: Contract/temporary
Estimated Start Date: November 6, 2026
Estimated End Date: November 30, 2027
Contract Duration: Approximately 12 months and 25 days
Potential Extension/Renewal: Not Provided
Submission/Application Deadline: Not Provided
Schedule: Monday through Friday, 8:00 AM–5:00 PM
Working Hours: 8:00 AM–5:00 PM; unpaid meal break details are Not Provided
Hours Per Day: Not Provided
Hours Per Week: Not Provided
Time Zone: Not Provided
Weekend Requirement: No
Overtime: No
On-Call: Not Provided
Travel: Staff travel coordination and travel reimbursement administration are part of the responsibilities; travel frequency for the position is Not Provided
Expenses: Rebillable expenses are not allowed
Candidate Pay Rate: $21.81 per hour
Education: High school diploma or equivalent and five (5) years of related experience, or an associate's degree in a related field
Background Check: Level 1, seven-year criminal background screening, including Social Security and sex offender checks
Drug Screening: Mandatory five-panel drug screen covering amphetamines, phencyclidine, cocaine, opiates, and marijuana
Interview Format: In-person interview only
Dress Code: Business casual
Work Environment: Front desk in a professional office environment

Position Overview

The HR Administrative Specialist serves as a primary point of contact for Human Resources and performs specialized administrative duties required to support the Human Resources Office.

The role includes front desk reception, switchboard operations, filing, new employee orientation, onboarding, I-9 and E-Verify processes, HR administration, recruiting coordination, purchasing support, employee surveys, presentation preparation, correspondence, reporting, and administrative support for the Chief Administrative Officer.

The position also provides cross-functional support to other Human Resources team members and assists with internal and external events, employee travel coordination, and travel reimbursement administration. The successful candidate must be able to work independently and make educated decisions with minimal supervision.

Education

Required: High school diploma or equivalent and five (5) years of related experience, or an associate's degree in a related field

Required Skills / Experience

Ability to speak, write, and understand English
High school diploma or equivalent and five (5) years of related experience, or an associate's degree in a related field
3 years of work experience using HRIS systems
3 years of work experience with HR administration and HR coordinating processes
3 years of experience using ADP HR platforms
2 years of work experience with new employee orientation and onboarding
1 year of experience with staff recruiting processes and guidelines
1 year of experience as a receptionist, including call routing, filing, and correspondence management
Experience using a desktop computer, badge printer, copier, scanner, and printer; no minimum duration specified

Preferred Skills / Experience

Highly Desired

6 months of experience conducting employment verifications

Additional Skills Mentioned in the Position Description

The following are identified in the narrative as relevant skills or experience, but are not separately classified as Required or Preferred in the skills table:

Front desk reception and switchboard operations
New employee orientation and onboarding
I-9 and E-Verify processes
HR experience and recruiting coordination
Technology proficiency
Familiarity with wage garnishments
Handling confidential documents
Experience using ADP Workforce
Experience using Laserfiche

Experience with ADP Workforce and Laserfiche is specifically described as a plus.

Job Responsibilities

Human Resources Administration

Serve as a primary point of contact for Human Resources
Perform specialized administrative duties required to support the Human Resources Office
Provide cross-functional support to other Human Resources team members
Respond to and initiate inquiries regarding purchasing, personnel, facilities, and administration
Explain policies and procedures, answer questions, and independently resolve problems
Provide administrative support to the Chief Administrative Officer

Front Desk and Employee Support

Perform front desk receptionist duties and switchboard operations
Route calls, manage correspondence, and maintain filing systems
Support new employee orientation and onboarding
Assist with I-9 and E-Verify processes
Handle confidential documents
Support employment verification activities

Purchasing and Administrative Coordination

Research items and obtain price quotes
Enter purchasing information into systems
Coordinate requisition approvals
Receive purchase orders
Manage P-Card usage

Reporting, Presentations and Communication

Coordinate employee surveys
Prepare presentation materials for use by others
Edit presentation content and add appropriate graphic and design elements
Create web content, as applicable
Compose and prepare correspondence, memoranda, forms, and reports using appropriate word processing and spreadsheet tools
Perform basic statistical calculations on data for reports and presentations

Events and Travel

Participate in coordinating internal and external events, including job fairs, benefits activities, annual enrollment, wellness fairs, and HART wellness initiatives
Arrange and coordinate staff travel and travel reimbursement

Ideal Candidate

The strongest candidate is likely to have hands-on HR administrative experience combined with front desk reception, employee onboarding, HRIS systems, and recruiting coordination experience. The most important screening considerations are the explicitly required education/experience pathway, three years of HRIS experience, three years of HR administration and coordination, and three years of ADP HR platform experience.

A particularly competitive candidate would have experience with ADP Workforce, Laserfiche, I-9 and E-Verify processes, employment verifications, wage garnishments, and confidential employee records. Strong organization, communication, technology skills, independent decision-making, and the ability to support multiple HR functions would align well with the role.

Candidates whose backgrounds are limited to general reception or office administration without the specified HRIS, ADP, and HR coordination experience may be less closely aligned. Candidates should also be comfortable working onsite in Tampa, attending an in-person interview, following the business-casual dress code, and completing the stated pre-employment screening requirements.

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