Position Overview

Schedule: Monday - Friday

Benefits and perks available for eligible positions include: robust educational assistance programs, generous paid time off, employee assistance and wellness programs, paid parental leave, qualifying employer for the Public Service Loan Forgiveness (PSLF) Program, plus more.

Job Highlights

UAB Medicine supports work/life balance and offers a potential hybrid work option for this position after the probationary and training period.

Job Description

Under general supervision and according to established policies, procedures and in compliance with federal and state laws, performs applicant screening, and employment-related processes. Interviews and assess qualifications of applicants and refers qualified candidates to user departments. Administrative responsibilities to maintain confidential records associated with the employment process. Conducts pre-employment computer testing on selected applicants. Meets with new hires and finalizes new employee paperwork as part of the Onboarding process.

KEY RESPONSIBILITIES

Facilitate recruitment for vacant positions:
Initiate employment process upon receipt of notification of approved Requisition in Recruitment Management System (RMS)
Develop rapport with Directors, Personnel Officers, Managers and Supervisors by assisting with questions regarding Employment guidelines and coaching with use of RMS
Establish applicant pool and forwards qualified/screened applicants to hiring managers
Follow all processes related to the employment process and required documentation
Attend and conducts recruitment events; provide information regarding employment at UAHSF including information concerning benefits, working hours and conditions, promotional opportunities, pay levels, etc.; solicit interest in UAHSF as a prospective employer
Advertise vacant positions in appropriate publications when necessary
Counsel employees seeking transfers
Follow the guidelines of the applicant screening process
Conduct screening process on candidates placed in the RMS Screening Folder by recruiters, using Telephone Interview Guide when necessary, (provided by Employment Manager) to identify qualified candidates for testing/personal interview
Conduct personal interviews using Interview Guide (provided by Employment Manager)
Follow all processes related to the employment process and required documentation
Disposition all qualified candidates into RMS Recruiter Review for review and placement by the Recruiter into RMS Hiring Manager Folders
Complete a variety of duties with Pre-Hire and Onboarding process for new hires:
Assist applicants with on-line application and questions as needed
Schedules New Hires for new hire meeting and Employee Health visit
Meets with hires to complete necessary paperwork in the Onboarding process
Assists new hires as needed with onboarding questions such as resetting passwords
Conduct sourcing and applicant screening under the direction of the Recruiter(s):
Review applications according to job description requirements
According to interview guides, conduct phone interviews with prospective candidates
Input relevant interview note information in RMS and maintains appropriate records
Source passive employment candidates
Submit postings for job vacancies, including Alabama Job Link site
Complete administrative tasks related to candidate screening and onboarding to facilitate a smooth operation of the department for staff and visitors:
Enter the background check results
Enter results for the TB and drug screen into RMS following receipt of clearance by Employee Health
Scan interview notes into RMS
Answer questions concerning departmental issues from visitors or telephone calls when appropriate
Conduct testing for applicants:
Contact candidates placed in the RMS Screening Folder by recruiters for required testing.
Send electronic testing link based on job description requirements
Monitor computer set-up for testing in applicant room when applicable
Give clear and concise instructions for testing
Review testing scores with applicants
Scan all applicant testing documents into pdf file and attaches them in RMS immediately following testing
Performs general office and administrative tasks, responsible for maintenance of confidential files:
Maintain employment supplies, equipment and forms inventory; process invoices for payment
Assist with making ID badges for new hires and other employees as needed
Administrative tasks as delegated by Recruiter(s) or Manager
Maintain I-9 files. Reviews forms are complete and accurate for audit purposes
Submit competency related documents to Imaging
Ensure employee number and Blazer ID is entered to hired file in RMS requisition

Qualifications

Position requires a High School Diploma and two (2) years of experience in employment/recruitment including experience in interviewing/screening applicants. Bachelor's Degree preferred. Excellent verbal/written communication skills, sound judgment and exceptional listening skills required. Must be able to accurately assess issues and determine appropriate next steps. Must be proficient in Microsoft Office Suite, email, and internet applications.

Must be self-directed / self-motivated; must have good communication and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for the direction, control and planning of an one’s own work; (3) work independently; (4) respect and preserve the confidential data to which this position has access,(5) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, or unusual or situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs.

Why Work at UAB Medicine

We are UAB Medicine, Alabama’s largest and most comprehensive health system, recognized nationally for delivering world-class patient care, pioneering research, and cutting-edge medical education. We proudly serve more than 1.2 million patients each year – from every county in Alabama, all 50 states, and many countries around the world. Our network spans numerous hospitals, emergency departments, more than 67 other sites of care, and a team of over 3,100 physicians. Our key facilities include UAB Hospital – ranked the No. 1 hospital in Alabama by U.S. News & World Report and home to the state’s first ACS-verified Level I adult trauma center and only Magnet-designated hospital – along with UAB Hospital-Callahan Eye and five UAB St. Vincent’s hospitals serving central Alabama.

UAB Medicine offers careers across a wide range of practice environments, from our internationally renowned academic medical center and award-winning community hospitals to our primary and specialty care clinics across the state. Whether you’re seeking the fast-paced learning environment of a tertiary care setting or the close-knit environment of a community facility, there’s a place for you on our team where you can become part of a mission-driven organization committed to delivering life-changing care. With nearly every medical specialty represented and unlimited opportunities for growth, you’ll find the right fit for your skills and career goals. We care for you by offering comprehensive, industry-leading benefit packages to support the individual preferences and circumstances of our diverse staff.

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