Position Details

Job Number

JR02203

Department

SJH Recruitment and Employee Service

Job Type

Temporary (Fixed Term), Full time

Work Environment

Hybrid

Contract Duration: (If applicable)

13 months

Number of Positions

Hourly Rate (Min / Max)

$35.2957 - $40.9169

Schedule

Work Days

Monday to Friday

Time of Day

Days

Shift

Hours - 7.5

Shift Start: (If applicable)

Reason for Posting

Posting is for a role with an existing vacancy

Application Dates

Opening Date

2026-09-26

Closing Date

2026-10-03

Job Description

Position Summary

Reporting to the Manager, HR Services, the HR and Recruitment Coordinator plays an integral role within the People, Culture & Diversity department supporting day-to-day Human Resource operations. This job acts as an advisor to all levels of the organization - employees, managers, directors and senior leadership and will utilize their knowledge and expertise to provide a customer-focused approach when responding to and actioning inquiries.

The HR and Recruitment Coordinator works independently and collaboratively to deliver a broad range of HR Services including but not limited to: employee life cycle administration from of hire to termination and/or retirement, employee onboarding, group benefits administration, leave of absences administration, records management, pension management, while ensuring compliance with Employment Standards Act, applicable collective agreements and hospital policies.

This position is also accountable for managing the functional requirements for the Recruitment Management System (Workday), delivering on reporting requirements, and implementing new and emerging best practices.

Qualifications

Minimum two-year College Diploma in Human Resources Management, Business Administration or related field required
Bachelor's degree in Human Resources Management, Social Sciences or Business Management is preferred
CHRL, CHRP in progress preferred
Three to five years related experience in Human Resources, with demonstrated experience working within Recruitment and Benefits Administration in a highly unionized environment
Proficiency in a HRIS system and Payroll environment
Ideal candidate has an aptitude for learning various computer applications (i.e. Workday, Parklane, Pension and Benefit carrier systems)
Demonstrated experience participating in career fairs and campus recruitment events
Strong knowledge, understanding and ability to understand and apply rules and regulations in accordance with contracts and individual union collective agreements, applicable legislation and organizational policies
Ideal candidate will possess a high degree of sound judgement, professionalism, diplomacy and ability to handle confidential and/or sensitive information
Strong attention to detail with the ability to execute tasks accurately and efficiently
Ability to remain efficient and organized while handling a high volume of work in a fast-paced environment
Excellent communication, interpersonal, critical thinking, judgement, organizational, collaboration and critical analytical skills combined with an ability to balance multiple tasks, independently source information, meet tight deadlines and balance conflicting priorities in a fast-paced, dynamic environment
Demonstrated commitment to the values of Service, Responsible Stewardship, Community Responsiveness and Respect

Responsibilities

Some key responsibilities/duties include

Plan, prepare and implement onboarding documentation for new hires via Request for Staff through accurately determining and assigning appropriate employees ID, vacation codes, pay authorization groups, benefit entitlement/short-term sick/LTD effective dates and appropriate corresponding forms
Determine entitlements and implements seniority, service, pay rate, pay authorization, vacation accrual, union and benefit, life and LTD impacts, by reviewing and interpreting the appropriate Collective Agreements and Policies
Process internal transfers within the organization and provide instructions to payroll to facilitate such transfers
Initiates new hire input into HRIS (Workday) by entering assigned codes, jobs rates, banking and personnel information, benefit codes, pay-authorization groups within the tight pay deadline timelines and verifies accordingly
Create user accounts and candidate profiles to apply internal candidates to positions within the Applicant Tracking System
Plan, prepare and administer all postings and closings for new/re-opened vacancies
Supports full-cycle recruitment and management support including, but not limited to: drafting job postings/templates, developing screening questions, internal applicant/seniority listings, resume screening and shortlist development, telephone interview pre-screening, developing interview question sets, scheduling and conducting interviews and debriefs discussions as needed, reference checking, booking pre-placement appointments and associated training, reviewing credentials/registrations, etc.
Determine entitlements in relation to terminations
Plan, prepare and process benefit enrollment data in HRIS system
Counsel and provide employees with direction and guidance on Benefit plan documents, enrollment rules, eligibility requirements and premium information
Determine impacts and calculations to employee’s seniority, service, rate and benefits as it relates to return from leaves or former position and communicate the impacts to employee
Implement and maintain appropriate HOOPP enrollments, which includes: status changes, terminations, leave commencement and leave completion
Implement early retirement offers by determining, identifying and processing benefit impacts, salary continuances, payments of voluntary and early retirement separation offers
Investigate, advise, resolve and respond to inquiries or complaints that come through telephone, email and walk-ins from 5,000+ St. Joseph’s employees as it pertains to onboarding, benefits, short term sick, leaves, long-term disability, seniority, service, vacation, internal transfers and terminations
Performs cross-functional and/or other duties consistent with the job classification, as assigned or requested, including, but not limited to: grievance investigations, provide support for various implementations such as settlements, arbitration awards, collective agreement renewals, benefits renewals
Aid and support for large strategic HR projects as needed
Provide assistance and support for team vacation coverage
Other duties as assigned

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St. Joseph’s Health System (SJHS) and its member organizations are equal opportunity employers and strives for equity, inclusiveness, and diversity in all programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the Mission, Vision, and Core Values.

We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHS and its member organizations are committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process (recruit@stjoes.ca).

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