Sourcing Recruiter

O*NET-SOC Code: 13-1071.00 | RAPIDS Code: 3040
Department: Human Resources
Reports to: Human Resources Director

Location: Utuado, Puerto Rico – Onsite Required

Position Summary

The Sourcing Recruiter supports the recruitment, hiring, and onboarding of employees, including positions supporting U.S. federal government contracts.

This role primarily focuses on identifying and engaging qualified candidates, conducting screenings and interviews, coordinating pre-employment requirements, and supporting candidates throughout the hiring and onboarding process.

This position also provides administrative and operational support to the Human Resources Director and executive support to the President/CEO, including calendar management, meeting coordination, employee timekeeping follow-up, personnel documentation, and other HR-related activities.

Strong organizational skills, attention to detail, confidentiality, consistent follow-up, and bilingual communication in English and Spanish are essential for this position. (Writing and conversational English assessment will be conducted).

Primary Responsibilities

Recruiting & Candidate Management

Source and identify qualified candidates through job boards, social media, recruiting databases, referrals, networking, and other sourcing channels.
Review resumes and applications to determine whether candidates meet position and contract requirements.
Conduct initial candidate screenings and interviews.
Coordinate interviews with hiring managers, clients, and other stakeholders.
Maintain regular communication with candidates throughout the recruitment and selection process.
Maintain candidate pipelines for current and anticipated staffing needs.
Assist with job postings, candidate assessments, interview coordination, and offer preparation.
Maintain accurate candidate information and recruitment activity within the Applicant Tracking System (ATS) and HR systems.

Federal Contract Recruiting & Pre-Employment Requirements

Support recruitment for positions associated with U.S. federal government contracts and subcontracts.
Review applicable position and contract requirements when screening candidates.
Coordinate pre-employment requirements, including background checks, employment verifications, references, and required documentation.
Track and follow up on background investigations, client approvals, access requirements, and other contract-specific onboarding requirements.
Assist candidates with completing required pre-employment documentation.
Maintain accurate documentation related to recruiting and onboarding activities.
Support compliance with applicable employment and federal contractor requirements.

Onboarding & Employee Coordination

Coordinate the onboarding process for new employees from offer acceptance through their start date.
Ensure required hiring and onboarding documentation is completed and submitted timely.
Coordinate new employee orientation activities.
Track and follow up on equipment, credentials, system access, badges, and other resources required for employees to begin work.
Communicate with internal departments, hiring managers, clients, and employees regarding onboarding status and pending requirements.
Follow up with employees after onboarding to help resolve outstanding documentation, equipment, or access matters.

Timekeeping & HR Support

Assist with employee timekeeping administration.
Review timecards for missing or incorrect punches and other timekeeping discrepancies.
Follow up with employees and supervisors regarding missing punches or required corrections.
Assist with timecard corrections in accordance with company procedures.
Maintain appropriate documentation regarding timekeeping corrections and follow-up.
Maintain accurate employee information and personnel records within HR systems.
Assist with employee documentation, HR forms, benefits-related administrative tasks, and routine employee requests.
Provide administrative and operational support to the Human Resources Director in recruiting, onboarding, employee records, timekeeping, and other HR functions as needed.

Executive & Administrative Support

Manage and maintain the President/CEO’s calendar, including scheduling meetings, appointments, and business commitments.
Coordinate meeting invitations and communications with internal and external participants.
Monitor scheduling conflicts and coordinate changes or rescheduling as necessary.
Assist with meeting preparation and follow-up on assigned action items.
Coordinate with employees, clients, business partners, and other stakeholders regarding meetings and executive availability.
Handle executive scheduling and related information with professionalism, discretion, and confidentiality.
Provide administrative support to the President/CEO as needed.

Academic and Experience Requirements

Associate Degree or Bachelor’s (BA) in Human Resources, Business Administration, or a related discipline.
Bilingual fluency in Spanish and English (oral and written is mandatory for this role).
Previous experience with recruitment processes, preferably in organizational or service-based environments.
Knowledge of labor regulations and human resources best practices.
Availability for onsite work in Utuado, Puerto Rico is required.

Key Skills and Competencies

Proficiency with human resources management systems (HRMS), payroll, and benefits administration.
Ability to organize and execute multiple recruitment processes simultaneously, with a focus on efficiency and results.
Strong interpersonal and communication skills, adaptable to multicultural and diverse work environments.
High ethical standards, discretion, and commitment to confidentiality.
Analytical thinking and the ability to recommend innovative solutions in talent acquisition and HR operations.

Physical and Travel Requirements

Ability to sit for approximately 75% of the time.
Willingness to travel up to 20% of the time to work-related events.

Equal Employment Opportunity and E-Verify Statement

3500 Square, LLC is an Equal Opportunity Employer. Employment decisions are based on qualifications, merit, business requirements, and other lawful considerations, without unlawful discrimination based on race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, military status, citizenship or immigration status where protected by applicable law, or any other status protected by applicable federal or Puerto Rico law.

As applicable to its federal contracts and subcontracts, 3500 Square, LLC complies with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA), including applicable equal employment opportunity and affirmative action requirements for qualified individuals with disabilities and protected veterans.

3500 Square, LLC participates in E-Verify. E-Verify is used after an individual has accepted an offer of employment and the employee and employer have completed Form I-9, Employment Eligibility Verification.

3500 Square, LLC is an Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans.

Generally Monday-Friday 8:00 am to 5:00 pm

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