Description

Position Title: Human Resources Recruiting Specialist

Job Classification: Exempt

Work Schedule: Monday – Friday, between the hours of 8am – 5pm with occasional weekend/nights as needed

Reporting Relationship: Reports to Director of Human Resources

Location: Holton, KS with travel as required

Position Summary

HR Recruiting Specialist to support recruitment initiatives and human resources operations across Prairie Band, LLC and its subsidiary companies. This position serves as a key partner in attracting, engaging, and retaining top talent while ensuring efficient and compliant HR processes.

The HR Recruiting Specialist will lead full-cycle recruitment efforts with an emphasis on developing local talent pipelines and strengthening workforce partnerships within the communities we serve. In addition to recruiting responsibilities, this role supports a variety of HR functions, including employee onboarding, HR administration, and administration backup.

The ideal candidate is organized, customer-service oriented, and able to manage multiple priorities while maintaining a high level of confidentiality. Success in this role requires strong communication skills, relationship-building abilities, attention to detail, and a commitment to delivering exceptional service to both candidates and employees.

Essential Functions

Recruitment and Talent Acquisition

Lead full-cycle recruitment efforts for assigned positions, with a focus on local and regional hiring needs
Partner with hiring managers to understand staffing needs, job requirements, and workforce planning
Develop and implement effective recruiting strategies to attract qualified candidates
Source candidates through job boards, community outreach, colleges, and local partnerships
Screen applicants, conduct interviews, and provide hiring recommendations
Coordinate interviews, candidate communications, and offer processes
Manage job postings, applicant tracking, and pre-employment activities (background checks, drug screens, etc.)
Build and maintain a strong pipeline of candidates for high-turnover and critical roles
Represent the organization at job fairs, community events, and recruiting initiatives

Onboarding & Employee Experience

Assist in coordinating onboarding processes to ensure a smooth and positive new hire experience
Support new hire orientation and ensure completion of required documentation
Partner with managers to ensure successful employee integration and engagement

HR Operations & Employee Support

Provide day-to-day HR support to employees, responding to questions related to policies, procedures, and HR programs
Maintain accurate employee records and data within HRIS/ATS systems
Assist with employee status changes, documentation, and personnel file maintenance
Support performance management processes and other HR initiatives as needed
Assist with policy updates, compliance tracking, and HR reporting

Benefits Administration Support (Backup Role)

Serve as backup support to the Benefits Manager as needed
Assist with benefits enrollment, changes, and employee inquiries
Support open enrollment processes and related communications
Help coordinate benefits documentation, tracking, and compliance requirements

Compliance & Continuous Improvement

Ensure compliance with federal, state, and tribal employment laws, including Title 22 requirements
Stay current on HR and recruiting trends and recommend process improvements
Assist in developing and implementing HR procedures and best practices
Support special HR projects and initiatives as assigned.

Requirements

Bachelor’s degree in human resources, Business Administration, or related field preferred; equivalent combination of education and relevant experience may be considered in lieu of a degree
4+ years of experience in recruiting
Proven candidate sourcing and relationship building skills
Strong knowledge of employment law and employee relations
Intermediate or better proficiency with MS Word, Excel, and Outlook. PowerPoint a plus
Must possess great organization and attention-to-detail skills.
Ability to work well under pressure in a fast-paced environment, across multiple companies within Prairie Band, LLC.
Ability to communicate clearly and professionally, both verbally and in writing, with all employees, vendors, and customers.
Able to maintain high standards of confidentiality

Physical Demands

Physically mobile with reasonable accommodation
Ability to sit for extended periods of time
Ability to stand for extended periods of time
Ability to read computer screens, email and talk on the phone
Ability to bend, reach, kneel, twist and grip items while working at assigned desk area
Ability to lift to twenty-five (25) pounds

Additional Duties

Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.

Tribal Preference Exercised

Prairie Band, LLC is subject to Title 22: Employment Code of the Prairie Band Potawatomi Nation. In accordance with Title 22, this position is designated as a TIER 2 position. Preference will be given to individuals to the extent required pursuant to Section 22-2-4(B).

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