Position Summary

The Human Resources Recruitment Assistant supports the Talent Acquisition function by coordinating recruitment activities, serving as a point of contact for candidates, and providing administrative and operational support throughout the hiring process. This role focuses on scheduling, communication, applicant tracking, and onboarding coordination, while also assisting the Human Resources team with related administrative duties as needed. The ideal candidate is highly organized, detail-oriented, professional, and adaptable in a fast-paced environment.

Essential Duties & Responsibilities

Recruitment & Candidate Support

Serve as a primary point of contact for candidates throughout the recruitment process, providing timely and professional communication.
Coordinate and schedule interviews, job fairs, pre-employment testing, and onboarding appointments.
Respond to candidate inquiries regarding application status, hiring steps, and general employment requirements.
Maintain accurate and up-to-date applicant records within the applicant tracking system (ATS).

Administrative & Coordination Support

Assist with calendar management for recruiters and hiring managers, including interview scheduling and coordination.
Prepare recruitment-related documentation, correspondence, and interview materials.
Track recruitment activity, hiring progress, and onboarding milestones.
Take meeting notes related to recruitment meetings and track action items as assigned.

Onboarding & Pre-Employment Support

Assist with onboarding logistics, including scheduling orientations, coordinating document completion, and communicating next steps to new hires.
Support pre-employment processes such as background checks, drug screens, physicals, and license or certification verification, as applicable.
Ensure onboarding documentation is completed and properly filed in compliance with California and federal requirements.

HR & Cross-Functional Support

Provide administrative support to the HR team as needed, including assisting with audits, reporting, and special projects.
Collaborate with payroll, operations, training, and management teams to ensure a smooth transition from candidate to employee.
Perform other related duties as assigned based on departmental and business needs.

Qualifications

High school diploma or equivalent required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
Previous recruitment, HR, or administrative experience preferred.
Strong verbal and written communication skills.
High level of professionalism and confidentiality.
Proficiency in Microsoft Office and Google Workspace; experience with applicant tracking systems preferred.
Bilingual in Spanish and English preferred (verbal and written).

Key Skills & Competencies

Strong organizational and time-management skills
Attention to detail and accuracy
Professional, approachable, and candidate-focused demeanor
Ability to manage multiple priorities in a fast-paced environment
Team-oriented with a flexible and supportive mindset

Physical & Work Requirements

Ability to sit, stand, and work at a computer for extended periods.
Ability to lift up to 15 pounds as needed.
Reasonable accommodations will be made in accordance with applicable law.

Equal Employment Opportunity Statement

The Company is an equal opportunity employer and complies with all applicable federal, state, and local employment laws, including California labor regulations. Employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, or any other protected status.

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