Summary of Purpose

The HR Coordinator reports to the manager of HR Services. This person coordinates, oversees, and performs a wide variety of administrative support activities for the HR Services department.

Essential Functions

Schedules and coordinates phone, virtual, and on site interviews
Provides administrative support to HR department and team members, such as meeting logistics, filing, mail management, records storage, etc.
Maintains, updates, and distributes new and exiting employee checklists to applicable employees
Processes and files I-9 forms and eVerify cases, conducting regular I-9 audits to ensure data accuracy and compliance
Supports recruiting process by scheduling interviews for all internal and external candidates, preparing interview documentation, maintaining applicant records, collecting interview guides and summary sheets, etc.
Assists with HRIS related requests by activating and resetting accounts, processing and maintaining qualification cards, processing AWS requests, approving timesheets, assigning delegations, and answering general HRIS-related employee questions
Keeps file storage accurate and up to date by maintaining and improving current filing system, performing regular audits and correcting any discrepancies
Responds to routine employee and management HR inquiries and requests and refers escalated issues to appropriate HR team member
Maintains internal and external SharePoint sites with up-to-date materials to support the HR function with guidance from the appropriate HR team member
Administers employee surveys as necessary
Performs other duties as assigned

Knowledge, Skills, and Abilities

Strong knowledge and proficiency in Microsoft Office 365, including Word, Excel, Outlook, OneNote, PowerPoint, Teams, and SharePoint
Strong knowledge of scheduling and managing virtual meetings using Zoom, Teams, and other virtual meeting platforms
Strong verbal and written communication skills to interact professionally with colleagues and external contacts
Strong organizational, time-management, problem-solving, and decision-making skills
Prior experience working within an HRIS
Ability to maintain strong attention to detail (minimal errors) and produce high quality work products
Ability to effectively learn, use, and manage technology
Ability to work independently as well as in teams/groups
Ability to work and maintain confidentiality of highly sensitive/private information

Education, Licenses, and Certifications

Required

High School Diploma or GED

Preferred

Bachelor’s degree in a relevant specialty area

Experience

Required

At least one year of administrative experience supporting an HR function

Preferred

At least two years of administrative support or HR experience

Additional Requirements

Work Context

Must be able to work prolonged periods of sitting at a desk and working on a computer
Must be able to work under minimal supervision
Must be able to sit, stand, walk, stoop, kneel, crouch, climb, and crawl
Must be able to lift 25 pounds
Must have a US state or territory issued Real ID compliant driver’s license or identification card

Behaviors and Assessments/Additional Requirements

All INPO employees are expected to abide by behavioral expectations as outlined in INPO’s Core Values, Team Effectiveness Attributes, and Leadership Effectiveness Attributes
Employment is dependent upon successfully completing a pre-employment background check and drug and alcohol test
This position may require obtaining unescorted access status
This position requires direct or indirect access to certain export-controlled technology, for which INPO may be required to obtain an export license in accordance with applicable U.S. export control laws and regulations.  If an export license is required, any offer of employment at INPO for this position is contingent upon receipt of the export license or authorization

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