Department: Human Resources and Training Department

Job Status: Full Time/Exempt- Salaried

Reporting Relationship: Director of Human Resources

Supervisory Responsibilities: NA

Typical Schedule: Primarily M-F Days. Must occasionally be willing and able to work flexible hours/days, including evenings and weekends, reflective of the dynamic schedule of the organization. Hybrid work may be available although must be willing to work in office 3 days per week at our Wayzata and White Bear Lake offices.

Position Summary

The Recruitment and Onboarding Specialist performs a wide range of human resources activities requiring a high level of confidentiality. This role’s primary responsibilities include talent recruitment, acquisition, and onboarding, applying Hammer’s recruitment and staffing strategies to source, attract and engage an effective, diverse, and committed workforce for the organization. All employees are expected to center, model and champion Hammer & NER’s core values: Person-Centered, Relational, Opportunistic and Stewardship in order to provide people with intellectual and other disabilities, the opportunity to live life to its fullest.

Primary Duties and Responsibilities

1. Talent Recruitment and Acquisition

Apply Hammer’s recruitment and staffing strategies to attract, retain, and engage an effective and committed workforce for Hammer & NER, ensuring processes comply with legal standards.
Champion diversity, equity, and Inclusion (DEI) by promoting and following hiring processes for recruiting candidates who are mixed across lines of difference.
Craft, proofread and edit job descriptions in preparation for posting.
Create and maintain external job postings and advertisements.
Track applications in Hammer & NER’s HRIS recruitment portal.
Read applications and review applicants with hiring managers to match experience with position-related requirements and essential functions.
Utilize established tools for deterring unconscious bias in recruitment processes.
Communicate and schedule interviews with candidates.
Write behavioral-based interview questions with consistent formatting across all positions.
Lead and conduct interviews with candidates via Teams, and in-person.
Discuss final candidates with the hiring manager and provide guidance on making the final hiring decision.
Make offer calls, complete background checks, write offer letters; communicate important onboarding information to the new hire.
Building a relationship with local community members.
Ensure compliance with the Minnesota Wage Theft Prevention Act.
Maintain knowledge of local, state, and federal employment laws and regulations.

2. Onboarding

Process new hires through Hammer & NER’s HRIS system.
Support new employee onboarding and orientation processes. Serving as a primary backup to the orientation process, as needed.
Track new hires’ upcoming start dates and provide hiring managers with a checklist of tasks to complete before the first day.
Process new hires through Hammer & NER’s HRIS and other systems.
Serve as main backup leader for part one of orientation.
Meet with new hires prior to orientation beginning. Ensure documents are all complete, and go over policy, procedures, and available to answer questions.

3. Administration

Generate recruitment reports from HRIS system to provide routine reports to board of directors and other key stakeholders.
Analyze and compile human resources data into reports and presentations as requested.
Ensure timely completion of background checks, testing, employment verifications and information requests.
Ensure electronic employee personnel file data integrity; scan documentation as needed.
Complete all Position Outline Forms in a timely manner to change schedules, promote, or offer transfers.
Serve as Subject Matter Expert with Master Schedules, keeping them up to date, and working with Program Directors to make any needed changes.
File personnel documents in a timely manner.
Track fingerprinting and other related tasks to complete background studies per MNDHS licensing.
Serve as the primary backup for the Human Resources Generalist.

Essential Knowledge and Qualifications

Intermediate recruitment and onboarding experience required working for a mid-sized organization. Formal, informal, and cross-disciplinary experiences will be considered.
Experience building and executing proactive sourcing strategies for hard to fill industry-specific positions.
Experience and commitment to sourcing and recruiting candidates mixed across lines of difference.
Demonstrated use of media platforms (internet, job sites, social media etc.) to successfully recruit and source candidates.
Knowledge of and demonstrated use of HRIS systems and/or Applicant Tracking Systems.
Knowledge of employment law regarding employee recruitment policies, procedures, and compliance.
Experience establishing trust and maintaining effective relationships with internal hiring managers.
Willingness to manage multiple priorities to ensure work is completed in a timely and productive manner.
Demonstrated experience communicating effectively and persuasively both verbally and in writing on an interpersonal and group level.
Experience exercising professional discretion and maintaining confidentiality regarding all human resources related matters.
Must demonstrate the ability to work diplomatically with a wide variety of people, possess public speaking ability, strong organizational skills, and complete tasks with a high attention to detail.
Requires a valid driver’s license, access to a personal auto and willingness to drive as needed to our east and west metro offices, residences, and other locations as needed.
Physical demands include frequent use of a telephone, frequent use of repetitive motion activities including typing on a computer keyboard and the ability to work for extended periods of time at a desk and computer. Standing for long periods of time when teaching or presenting.
Proficiency with Microsoft Office Products (Word, Excel, PowerPoint) and Google applications.
Experience, ability, and commitment to working with individuals and teams that are mixed across lines of difference such as race, gender-identity, sexual orientation, religion, ability, age, class, and immigrant status.
Must be willing and able to work flexible hours/days, including occasional evenings and weekends, reflective of the dynamic schedule of the organization.

Benefits

401 (k)
Paid Time Off
Health Insurance (30 hours and above)
Dental Insurance (30 hours and above)
Vision Insurance (20 hours and above)
Life Insurance
Paid Training
Disability Insurance
Wellness Program
Employee Assistance Program
Parental Leave
Health Savings Account
Flexible Savings Account
Access to Employee Success Coach who assists employees within their first year of employment.

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