GATEWAY TECHNICAL COLLEGE

STEM Scholars Program Coordinator

Help STEM Scholars build a pathway from Gateway enrollment through transfer and degree completion at a four-year institution.

Annual Salary

$71,169–$73,555

Campus

Racine

Closing Date

October 25, 2026, at 11:59 p.m. Central

Position Number

26053

Compensation Grade

Reports To

Dean, School of Pre-College & Momentum Programs

Academic Affairs | Support Staff | Exempt | Student Support | Supervisory responsibilities: No

Help scholars stay connected and keep moving forward.

Coordinate individualized support, resources, and partnerships that strengthen persistence, successful transfer, and degree completion.

The Role in Brief

The STEM Scholars Program Coordinator coordinates and administers the SC Johnson STEM Scholars Pathway Program, supporting scholars from enrollment at Gateway Technical College through transfer and degree completion at a four-year institution. The position coordinates student support, retention programming, transition activities, case management, and ongoing program operations to ensure scholars receive the information, resources, and support necessary to successfully progress through their educational pathway.

The position provides intensive, student-centered case management, monitors academic progress and program participation, identifies barriers to persistence, transfer, and degree completion, and coordinates with College departments, faculty, community partners, transfer institutions, donors, and other stakeholders to connect scholars with appropriate resources and support. The position monitors program outcomes and uses student and program data to inform program improvements and strengthen student persistence, successful transfer, degree completion, and overall program effectiveness.

Why This Role Matters

STEM Access & Pathway Advancement

STEM Scholars are recruited, supported, and retained in STEM degree pathways that lead to successful transfer and degree completion at four-year institutions.

Student Persistence & Degree Completion

Scholars receive proactive, individualized support that addresses academic, financial, personal, and other barriers to persistence, transfer, and degree completion.

Student Support & Resource Connection

Scholars are connected to timely academic, financial, career, personal, and community resources that strengthen their ability to remain engaged and successfully progress toward degree completion.

Program Accountability & Donor Stewardship

Program requirements, student participation, outcomes, documentation, and reporting are accurately monitored and maintained to support institutional accountability, donor commitments, and continued program sustainability.

Program Effectiveness & Continuous Improvement

Student and program data are used to evaluate outcomes, identify opportunities for improvement, and strengthen the effectiveness and sustainability of the STEM Scholars Program.

Partnerships & Institutional Impact

Strong relationships with College departments, faculty, transfer institutions, community partners, donors, and other stakeholders strengthen the STEM Scholars pathway and advance Gateway's student success and workforce development goals.

What You Will Actually Do

Operational Execution & Administration (35%)

Coordinate the implementation and ongoing administration of the STEM Scholars Pathway Program, ensuring effective program delivery and compliance with scholarship requirements, donor agreements, grant requirements, memoranda of understanding, and institutional policies.
Coordinate program eligibility, onboarding, participation requirements, student documentation, timelines, and ongoing program activities.
Develop and maintain individualized support plans, student records, case notes, and program documentation in accordance with applicable requirements and College policies.
Monitor student academic performance, attendance, scholarship eligibility, persistence, progress toward completion, transfer outcomes, and degree completion.
Coordinate and monitor referrals to tutoring, counseling, accessibility services, financial aid, career services, and community resources based on individual student needs.
Collect, maintain, and report program data related to student participation, persistence, academic achievement, transfer, completion, and other program outcomes.
Coordinate program events, orientations, workshops, cohort activities, and other student engagement activities.

Service & Relationship Management (25%)

Build and maintain trust-based relationships with STEM Scholars that promote engagement, persistence, academic success, and completion.
Serve as the primary point of contact for STEM Scholars regarding program participation, expectations, requirements, resources, and support services.
Build and maintain collaborative relationships with faculty, staff, Academic Deans, Foundation personnel, donors, community partners, transfer institutions, and other stakeholders to coordinate support, strengthen program delivery, and advance STEM Scholars persistence, transfer, and completion.
Facilitate timely and effective communication among internal and external stakeholders regarding student needs, program requirements, resources, and opportunities.
Coordinate interventions and support with appropriate College departments and external resources to address academic, financial, personal, and other barriers affecting student persistence and success.
Prepare and communicate program updates, reports, presentations, and impact information for College leadership, donors, and other stakeholders.
Represent the STEM Scholars Program through meetings, presentations, community activities, donor engagement, and other institutional or external events.
Support communication and engagement with families and other supporters, as appropriate.

Critical Thinking & Decision-Making (15%)

Analyze student academic performance, participation, persistence, and other success indicators to identify students requiring additional support or intervention.
Assess academic, financial, personal, and other barriers affecting student participation, persistence, transfer, or completion.
Apply professional judgment to determine appropriate support strategies, referrals, interventions, and follow-up based on individual student circumstances.
Analyze program data and stakeholder feedback to identify trends, recurring challenges, risks, and opportunities affecting program effectiveness and student outcomes.
Prioritize caseload responsibilities and program activities based on student needs, urgency, risk factors, program requirements, and institutional priorities.
Exercise judgment in determining when matters require escalation or coordination with College leadership or other appropriate institutional resources.

Planning, Coordination & Continuous Improvement (15%)

Coordinate the planning and implementation of bridge programming, transition activities, workshops, focus groups, cohort meetings, and other student success initiatives that support engagement, persistence, and completion.
Coordinate program timelines, milestones, deliverables, and stakeholder activities to support effective implementation and follow-through.
Participate in program planning, assessment, and evaluation activities to strengthen student outcomes and overall program effectiveness.
Identify opportunities to improve program processes, student engagement strategies, support services, communication, and coordination.
Recommend and implement improvements based on program outcomes, student needs, stakeholder feedback, and changing program requirements.
Coordinate donor stewardship, grant, and institutional reporting activities to support program accountability and ongoing program effectiveness.

Additional Responsibilities (10%)

Maintain confidentiality of student, donor, and institutional information in accordance with FERPA, donor requirements, and College policies.
Maintain current knowledge of student support practices, scholarship requirements, STEM education pathways, institutional resources, and relevant policies and procedures.
Participate in professional development, institutional committees, special projects, events, and activities that support student success and program operations.
Perform other duties as assigned in support of the STEM Scholars Program and College priorities.

What You Need to Succeed

Required Qualifications

Bachelor's degree in Education, Counseling, Social Work, Human Services, Student Affairs, or a related discipline.
Three (3) years of experience in student success, case management, advising, program coordination, counseling, retention services, workforce development, or a related field.
Experience supporting students from diverse educational, cultural, and socioeconomic backgrounds.
Demonstrated ability to coordinate student support services and remove barriers to success.
Experience utilizing databases, case management systems, and data reporting tools.
Strong organizational, interpersonal, and communication skills.
Ability to establish and maintain effective working relationships with students, faculty, staff, external partners, and donors.
Ability to analyze data and use findings to improve student outcomes.

Preferred Qualifications

Experience working with scholarship programs.
Experience supporting first-generation, low-income, or historically underrepresented students.
Knowledge of technical college systems, transfer pathways, and student success best practices.
Experience with grant-funded programs and donor reporting.
Spanish fluency.

Conditions of Employment

Must be legally authorized to work in the United States on a permanent basis; verification of employment eligibility is required at the time of hire, and visa sponsorship is not available.
Employment is contingent upon successful completion of a background check.
Flexibility to work day, evening, and weekend hours based on operational and student needs.
Requires travel across campus locations and to external partner sites (e.g., high schools, community organizations, and business/industry partners) to support operational and student needs.
Must have reliable transportation.

Equal Opportunity, Accessibility, and Safety

Gateway will not discriminate against any employee, applicant for employment, student, or applicant for admission based on race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state, or federal law.

Gateway Technical College is an Equal Opportunity/Access Educator/Employer operating under an Affirmative Action Plan. Reasonable accommodations and auxiliary aids will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact the Office for Equal Opportunity and Civil Rights at compliance@gtc.edu or 262-564-3062. Women and minorities are encouraged to apply.

Your safety while employed at Gateway Technical College is one of our top priorities, so we encourage you to read our Annual Security Report. This report is published in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Violence Against Women Act. It includes crime statistics, institutional policies on campus safety and security, alcohol and drug use, crime prevention, reporting procedures, sexual misconduct, and other important matters. Please email compliance@gtc.edu or call 262-564-3062 to request a hard copy.

Please note: The above is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job with or without notice.

Begin Your Next Chapter at Gateway

Bring your student-centered approach, judgment, and commitment to student success to Gateway. Help STEM Scholars connect with the support they need to reach their goals.

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