Fayette County Public Schools, KY

JOB DESCRIPTION – Staffing and Budget Specialist

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description.

Staffing and Budget Specialist

Job Class Code: 8182

Position Type: Salary

Job Type: Classified

Pay Grade: Salary calculations are based on verified education and related experience levels

Reports To: Superintendent’s Designee

Supervises: N/A

Work Calendar Name: 12 month salaried

Days in work calendar: 240

JOB SUMMARY

Prepare and coordinate budget materials and manuals for the development of the General Fund and Federal Fund Budgets including budgeting materials and manuals for school centers; work with cost centers to provide assistance in budget development, procedures and adjustments when involving staff or operational funds; coordinate ongoing development and analysis of the annual budget; work with other Divisions in the planning of new programs and analysis of budget needs.

ESSENTIAL JOB FUNCTIONS

Coordinate ongoing budget operations including planning, compiling, analyzing, preparing and monitoring development of the annual General and Federal Fund budgets.
Develop budget materials and manuals for the school centers and the system wide service offices.
Develop and coordinate the operational allocations for school center and system wide service offices staffing.
Coordinate and assist with the development of site-based budgeting in school centers.
Review, analyze and evaluate budgeting process, assuring compliance with generally accepted budgeting principles, standards and procedures.
Coordinate with other Divisions the cost effectiveness of existing programs and the costing of new programs prior to Board approval.
Coordinate staff training and budget development and expenditure control.
Demonstrates the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency.
Performs other duties as assigned.
Maintains regular attendance.

KNOWLEDGE OF

Generally accepted budgeting, accounting and auditing principles, standards and procedures.
Accounting and fiscal systems, policies, procedures and practices.
District accounting and fiscal operations.
Modern office practices, procedures and equipment.
Record-keeping techniques.
District organization, operations, policies and objectives.
Oral and written communication skills.
Applicable sections of Kentucky Administrative Regulations and other applicable laws.
Interpersonal skills using tact, patience and courtesy.
Operation of a computer terminal.
Technical aspects of field of specialty.
Generally accepted budgeting, accounting and auditing principles, standards and procedures

ABILITY TO

Perform professional and technical accounting work involved in the audit of financial records.
Maintain a variety of fiscal records, accounts and funds.
Analyze and resolve problems and draw accurate conclusions.
Prepare clear and accurate financial statements.
Work independently with little direction.
Establish and maintain cooperative and effective working relationships with others.
Analyze situations accurately and adopt an effective course of action.
Meet schedules and timelines.
Plan and organize work.
Work confidentially with discretion.
Communicate effectively both orally and in writing.
Read, interpret, apply and explain rules, regulations, policies and procedures.
Operate a variety of office equipment including a fax machine, copier, calculator, computer and other equipment as required.
Coordinate the ongoing budget process including planning, compiling, analyzing, preparing and monitoring District-wide budgets.

QUALIFICATIONS

Education and Experience

Bachelor's degree in business administration or public administration
Three years professional experience in financial or budget-related functions.

Licenses or Certifications

Special Requirements

N/A

PHYSICAL DEMANDS

Work is performed while standing, sitting and/or walking.
Requires the ability to communicate effectively using speech, vision and hearing.
Requires the use of hands for simple grasping and fine manipulations.
Requires bending, squatting, crawling, climbing, reaching.
Requires the ability to lift, carry, push or pull light weights, up to 30 pounds.

Job Description Creation Date

03/2000

Revision Date

06/2010
07/2011
07/2012
05/2025

The Fayette County Board of Education is an Equal Opportunity Employer. The Superintendent shall adhere to a policy of equal employment opportunity in all personnel matters. No person shall be subjected to discrimination in regard to employment, retention, promotion, demotion, transfer or dismissal because of race, color, religion, sex (including sexual orientation or gender identity), genetic information, national or ethnic origin, political affiliation, age or disabling condition or limitations related to pregnancy, childbirth, or related medical conditions.

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