Position Summary

The Recruitment Coordinator supports the recruitment, hiring, and onboarding functions of BOH Concepts across multiple hospitality properties and corporate operations.

This position is responsible for coordinating recruitment activities, maintaining candidate pipelines, conducting initial applicant screenings, scheduling interviews, and facilitating the new hire onboarding process. The Recruitment Coordinator works closely with Human Resources, Operations Managers, and onsite leadership to ensure staffing needs are addressed efficiently and candidates receive timely, professional communication throughout the hiring process.

The position reports directly to the People & Culture Manager, who provides daily supervision, coaching, work assignments, and performance management. The HR Business Partner provides functional oversight of recruitment priorities, staffing initiatives, and hiring process effectiveness. The Recruitment Coordinator works collaboratively with both leaders to ensure recruitment activities align with organizational and operational needs.

Essential Functions and Responsibilities

Recruitment and Candidate Management

Coordinate recruitment activities for hourly, supervisory, and other assigned positions across BOH Concepts locations.
Create, post, update, and maintain job advertisements through ADP Workforce Now and other approved recruitment platforms.
Review incoming applications and identify qualified candidates based on established position requirements.
Conduct initial candidate screenings through telephone or virtual interviews.
Coordinate interviews between candidates, Operations Managers, supervisors, and other hiring managers.
Maintain active candidate pipelines to support current and anticipated staffing needs.
Follow up with candidates regarding interview outcomes, employment offers, and hiring decisions.
Maintain accurate applicant records and recruitment statuses within approved systems.
Support employee referral initiatives, recruitment events, job fairs, and community workforce partnerships.
Coordinate the full candidate lifecycle, ensuring timely progression from initial application and screening through interviews, employment offers, pre-employment requirements, and onboarding.
Maintain consistent communication with hiring managers regarding candidate recommendations, interview outcomes, hiring decisions, and recruitment timelines.

Hiring and Onboarding Coordination

Coordinate the hiring process from candidate selection through new employee onboarding.
Prepare and distribute employment offer letters and required hiring documentation.
Initiate and monitor new hire onboarding tasks through HRIS.
Coordinate background checks, employment eligibility verification, and other required pre-employment processes.
Ensure timely completion of Form I-9 and other required employment documents in accordance with applicable laws.
Communicate with new hires regarding onboarding instructions, required documentation, orientation, and anticipated start dates.
Coordinate with Operations Managers and onsite leadership to confirm hiring readiness and employee start dates.
Follow up on outstanding onboarding requirements and resolve routine onboarding issues.
Maintain accurate and complete new hire records within established HR systems.

Staffing Coordination and Operational Support

Work with Operations Managers and onsite leadership to identify current vacancies and anticipated staffing requirements.
Maintain updated recruitment and vacancy information for assigned properties.
Prioritize recruitment activities based on staffing needs and direction from HR leadership.
Provide timely updates regarding candidate availability, hiring progress, and anticipated start dates.
Support recruitment efforts associated with seasonal staffing, new property openings, and operational changes.
Escalate recruitment challenges, hiring delays, and urgent staffing concerns to the People & Culture Manager and HR Business Partner.
Maintain effective working relationships with operational leadership to support timely hiring decisions.

Recruitment Administration and Reporting

Maintain accurate and organized recruitment records, applicant tracking information, hiring documentation, and candidate statuses within approved systems.
Track open positions, candidate activity, interview schedules, employment offers, onboarding progress, and recruitment metrics, including time-to-fill.
Review new applications and initiate appropriate candidate follow-up within two business days.
Respond to routine candidate and hiring manager communications within one business day whenever practicable.
Update applicant records and recruitment statuses within one business day of significant hiring activity.
Prepare and distribute weekly recruitment status reports to HR leadership, including open positions, candidate progress, pending offers, and anticipated start dates.
Monitor recruitment timelines and outstanding pre-employment and onboarding requirements to ensure timely completion in accordance with applicable deadlines and regulations.
Identify opportunities to improve recruitment workflows, candidate communication, and administrative efficiency.

Compliance and Confidentiality

Follow established BOH Concepts recruitment, hiring, and onboarding policies and procedures.
Support compliance with applicable federal, state, and local employment laws.
Maintain accurate employment documentation and appropriate recordkeeping practices.
Protect confidential applicant and employee information.
Support fair and consistent hiring practices in accordance with equal employment opportunity requirements.
Refer sensitive employment matters, compliance concerns, or exceptions to HR leadership.

General Human Resources Support

Provide administrative support to the Human Resources department as assigned.
Assist with maintaining employee records and updating information in ADP Workforce Now.
Support HR communication and coordination between corporate and onsite operations.
Assist with HR initiatives, departmental projects, and process improvements.
Provide backup administrative support during periods of increased departmental activity.
Perform other related duties as assigned.

Required Qualifications

High school diploma or equivalent required
Minimum one year of experience in recruitment, staffing, human resources coordination, or a related role.
Experience supporting applicant screening, interview scheduling, hiring coordination, or new employee onboarding.
Familiarity with applicant tracking systems, HRIS platforms, or recruitment software.
Strong organizational and time management skills, with the ability to manage multiple recruitment priorities and deadlines.
Effective written and verbal communication skills, with the ability to interact professionally with candidates, employees, and management.
Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
Strong attention to detail and accuracy in maintaining recruitment records and employment documentation.
Ability to work independently, take initiative, and follow through on assigned responsibilities.
Ability to maintain confidentiality and exercise sound professional judgment when handling sensitive information.

Preferred Qualifications

Two to three years of relevant experience in recruitment, staffing, or human resources coordination.
Experience recruiting hourly employees within hospitality, housekeeping, or other high-volume staffing environments.
Experience using ADP Workforce Now or a comparable recruitment and onboarding system.
Experience supporting recruitment activities across multiple locations.
Familiarity with employment eligibility verification, onboarding procedures, and applicable employment regulations.
Bilingual proficiency in English and Spanish.
Human Resources certification, such as SHRM-CP or PHR
Associate's or bachelor's degree in Human Resources, Business Administration, or a related field.

Professional Competencies

Physical Requirements

Ability to remain seated for extended periods while performing computer-based work. Ability to communicate effectively in person, virtually, and by telephone. Ability to occasionally lift up to 20 pounds. Ability to travel occasionally as business needs require.

Working Conditions

Work is performed primarily onsite at the BOH Concepts corporate office in Bellevue, Washington. The position supports recruitment and onboarding activities across multiple company locations through telephone, email, virtual meetings, and approved recruitment platforms. Standard business hours apply, with occasional flexibility required to accommodate interviews, recruitment activities, or operational needs. Occasional local travel may be required for job fairs, recruitment events, or visits to company locations. Out-of-state travel may be required based on business needs and with prior management approval.

Compensation

Compensation Range: $25.00 to $31.00/hour

Benefits

BOH Concepts offers a comprehensive benefits package to eligible employees in accordance with company policies and benefit plan eligibility requirements.

Benefits currently include

Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
401(k) Retirement Plan
Paid Time Off

Disclaimer

This job description describes the general nature and level of work performed and is not intended to be an exhaustive list of duties. BOH Concepts reserves the right to modify responsibilities as business needs evolve.

Equal Employment Opportunity Statement

BOH Concepts is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants and employees will receive consideration for employment without regard to any characteristic protected by applicable law. BOH Concepts provides reasonable accommodations to qualified individuals with disabilities unless doing so would create an undue hardship.

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