REPORTS TO: Talent Acquisition Manager

SUPERVISES:N/A

AUTHORITIES / RESPONSIBILITIES

To provide administrative support to the Recruitment Department to facilitate the flow and processing of candidates to assist in satisfying recruitment requisitions while adhering to Austal Polices, AAP and OFCCP guidelines.

Duties will include some or all of the following

Checking Closed Requisition Files for completeness and accuracy to assure documentation adheres to Austal’s Polices, AAP and OFCCP guidelines, following up with the assigned recruiters to obtain missing or incomplete information.
Scanning and attaching interview questions and evaluations into candidate profiles in applicant tracking system
Maintaining spreadsheet of completed Closed Requisition Files for tracking purposes
Assist with scheduling candidates for interviews, pre-employment testing, and other follow up by telephone and email correspondence.
Track and update job openings on career and alumni job boards.
Daily search for duplicate applications submitted in the applicant tracking system for merging.
Daily delivery and retrieval of inner office mail
Handle incoming calls and retrieve messages from the Recruitment phone line
Assist Recruitment department with weekly internal job postings
Backup Recruiters and assist when and where required.
Add external recruiting agencies, requisition maintenance, preparation of job postings.
Assist Recruitment department by attending job fairs, assisting with New Hire/ Contractor orientations and other recruiting functions.
Initial screening of candidate profiles in applicant tracking system, identifying those meeting minimum job description requirements and changing candidate main statuses for further review by recruiter.
Assist Recruitment Coordinator and Recruiters with scheduling interviews, testing, pre-employment screenings and other scheduling as directed
Schedule and make arrangements for individual and small-scale training classes, meetings, tours and conferences as indicated by the Manager; making IFS entries, coordinating visitor requests, generating class reminders, rosters, and coordinating with participants, trainers, and/or department leads
Document training activity in training database as directed by Manager
Perform general clerical duties to include but not limited to: photocopying, mailing, documenting, editing, filing, scanning, recordkeeping, and maintenance of records
Track training for 4,000+ employees
Support Training staff in assigned project-based work.
Create and maintain standard work instructions for tasks/work assignments
Miscellaneous related tasks/projects as assigned.
QUALIFICATIONS / KNOWLEDGE / EXPERIENCE:
Four years’ experience in a support role in a professional office environment OR Bachelor’s degree in Human Resources or related field preferred
Excellent phone etiquette
Excellent verbal and written communication skills
Able to work with minimum supervision
Intermediate skill level in MS Office (Word, Excel, Outlook, Access)
Ability to multi-task
Must maintain a high level of confidentiality

TOOLS: None

DIRECTION EXERCISED

DISCRETION EXERCISED

LIASES WITH:All departments, applicants, vendors and visitors

ADDITIONAL GUIDELINES

Candidates must meet the following employment eligibility guidelines to be considered for employment with Austal USA:
18 years of age or older at time of application
Able to provide proof of US Person Status
No felony convictions of Theft/Deception or Violent crimes within seven years from disposition date
No felony convictions of Drug crimes within three years from disposition date
Willing to submit to a drug screen
Willing to submit to a background check

Equal Employment Commitment

Any qualified individual with a disability who is having difficulty in completing an application because of incompatible technology or other disability-related application issues may contact us at the following phone number for assistance: 251-445-1932.

Austal’s commitment to equal employment opportunity applies at all levels of employment, in all job titles, including the executive level, and to all employment actions, including but not limited to decisions concerning recruitment, hiring, training, and promotion.

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