Staffing Specialist

We are seeking a Staffing Specialist to own the full recruitment cycle for a high-volume staffing services team — from sourcing and interviewing candidates to filling client job orders and nurturing long-term client relationships. This is a results-driven role where speed of response, quality of match, and strength of client rapport directly determine success.

The ideal candidate is a confident communicator who can source proactively, interview efficiently, and manage competing client demands without losing momentum. Experience in agency staffing or full-cycle recruitment, paired with the resilience to handle rejection and keep moving, is what sets top performers apart in this role.

Job Responsibilities

• Record new job orders, enter them into the system and tracking spreadsheet, and communicate to the team within one hour of receipt.
• Conduct targeted online candidate searches across job boards and resume databases on a weekly basis.
• Initiate candidate contact through compelling outreach emails, log candidates in the tracking spreadsheet, and follow up with second-touch messaging.
• Conduct applicant interviews in scheduled blocks at least twice weekly, based on pipeline volume.
• Interview qualified candidates within one week of their initial application date.
• Fulfill job orders by contacting applicants, emailing bios and resumes to clients, and scheduling interviews.
• Respond to standard job orders within one hour of placement and provide fill status updates a minimum of every other day.
• Prioritize and expedite urgent job orders to fill as quickly as possible.
• Provide post-offer onboarding support, including hiring documents, safety and harassment training, drug testing, and customer orientation.
• Provide phone and applicant check-in support as needed.
• Establish and nurture strong client relationships, staying current on evolving hiring needs.
• Participate in candidate and client outreach activities such as lunch-and-learn sessions, employment forums, and client worksite presentations.
• Represent the company at networking events and professional business functions.
• Conduct new assignment follow-ups with applicants and clients on day one, end of first week, and monthly thereafter.
• Perform follow-up calls to employees on all daily call-offs within established time windows.
• Initiate temporary employee disciplinary activities, including verbal and written warnings.
• Gather and record unemployment-related documentation and support the adjudication of claims.
• Share coverage of staffing coordination duties with the wider team as needed.
• Complete special projects as assigned by the Branch Manager.
• Participate in candidate recruitment efforts across job fairs, internet channels, and other media.

Qualifications

• At least 5 years of full-cycle recruitment or agency staffing experience.
• Prior experience supporting US-based clients, applicants, or operations.
• Proven track record of sourcing candidates through job boards, resume databases, and proactive outreach.
• Strong working knowledge of applicant tracking systems and recruitment workflows.
• Excellent verbal and written communication skills, with the capacity to articulate complex ideas clearly.
• Demonstrated ability to build and maintain client relationships.
• Strong interpersonal skills and the ability to work well within a team.
• Ability to thrive in a dynamic, fast-paced environment and adapt to shifting priorities.
• Resilience and persistence, including the ability to accept rejection and keep momentum.
• Track record of meeting or exceeding performance goals.
• Proven ability to handle confidential and sensitive information with discretion.
• Proficiency in Microsoft 365 tools (Excel, Word, Outlook, Teams).
• Bachelor's degree or equivalent work experience preferred.
• Experience with AviontéBOLD or similar staffing platforms preferred.
• Familiarity with unemployment claims processes preferred.
• Availability for occasional after-hours responsibilities preferred.

Requirements

• Updated Resume/CV.
• Ability to work in a fast-paced, dynamic environment.
• Reliable internet connection and personal computer.
• UPS/battery backup to ensure continuity during power interruptions.

Benefits

• Competitive salary with performance-based incentives.
• WFH set-up
• Opportunities for career advancement.
• HMO coverage for employee and immediate family members.

Join our team now and be part of the top 1% talent in the Philippines!