Legal Recruiting Specialist

Position summary
The Legal Recruiting Specialist will work with the Legal Recruiting team in the Philadelphia office. This role will be part of a dynamic and collaborative team dedicated to supporting Legal Recruiting initiatives and will work closely with the Assistant Director of U.S. Entry Level Recruiting. Responsibilities include coordination of the law student recruitment process and summer associate program, new associate orientation and integration, and support for lateral attorney recruiting in the Philadelphia and Wilmington markets.
Job duties and responsibilities
Schedule pre-screening calls and full interview rounds, coordinate and reschedule as needed, monitor daily interview calendars, greet candidates upon arrival, confirm timely connections with interviewers
Serve as a primary point of contact, communicate interview details and updates with applicants and interview teams
Support end-to-end attorney recruiting by collecting and organizing interview feedback, reviewing resumes in connection with searches, and asking thoughtful questions to build understanding of the firm, practice groups, and legal landscape
Complete forms, compile data, perform administrative and routine tasks with accuracy and attention to detail
Assist with on-campus recruiting season, create interview schedules, coordinate travel arrangements, prepare pre-arrival information and arrival packages, follow up with candidates
Assist with registration for on-campus interviews for regional and select firmwide law schools
Maintain accurate real-time data in Vi and Digital File
Accept assignments from senior team members, seek guidance when needed, shadow experienced colleagues on recruiting activities
Engage with attorneys to build productive relationships across the firm
Assist with the summer program, lead planning and hosting of events, schedule trainings, correspond with summer associates, organize orientation logistics
Assist with new associate orientation, lead planning of welcome reception, schedule conference rooms, correspond with new associates, organize logistics
Track summer associate assignments, evaluations, and feedback, prepare and send offer letters and rejection communications with professionalism and confidentiality
Understand firm systems, policies, procedures, and goals to troubleshoot questions and issues
Work closely with Payroll, Benefits, L&D, IT, and HR teams across offices
Support firmwide special projects as assigned
Job duties and responsibilities are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.
Requirements
Education
Bachelor's degree in a professional discipline required
Experience
Zero to two years of prior administrative law firm or professional experience required
Demonstrated understanding of current market trends and philosophies
Skills
Strong organizational skills
Excellent interpersonal and communication skills
Good judgment and professional demeanor
Ability to provide an excellent first impression of the firm
Ability to work effectively with all levels of personnel
Ability to establish effective working relationships
Ability to handle difficult situations appropriately
Maintain strict confidentiality
Highly motivated, creative, flexible, adaptable, results-oriented
Strong knowledge of Microsoft Office including Word, Excel, and PowerPoint
Additional information
Supervisory responsibilities
None
Equipment used
Personal computer and standard office equipment including telephone, calculator, copier, and scanner
Essential job functions
Ability to sit or stand for extended periods and perform prolonged computer use
Ability to use computers, telecommunications, and digital collaboration tools
Ability to communicate effectively
Ability to maintain attention to detail while analyzing complex information and managing multiple priorities
Ability to apply sound judgment to decisions
Ability to access, use, and safeguard confidential information
Ability to work extended hours as required to meet business needs
Working conditions
Required to work in the office a minimum of four days per week
May be required to work hours beyond the normal daily schedule
Weekly schedule to be discussed with direct supervisor
Pay ranges
This represents the presently anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.
This is a non-exempt position. The hourly wage range for this role is $31.25 to $36.06, with an estimated annual compensation range of $65,000 to $75,000, based on expected hours.
Employee benefits overview

Our comprehensive benefits package includes

401(k) retirement plan
Medical insurance
Health savings account
Virtual health services
Dental insurance
Vision insurance
Accident insurance
Hospital indemnity insurance
Critical illness insurance
Life insurance
Short-term disability coverage
Long-term disability coverage
Flexible spending accounts
Lyra Health employee assistance program
Paid family leave for eligible exempt and non-exempt staff
Transportation benefit
Back-up child care services
College Coach program
Pet insurance
Paid time off available to full-time, non-temporary employees
Reed Smith offers a challenging work environment, business casual dress code, and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and a generous 401(k) plan.
Reed Smith is an Equal Opportunity Employer with core values of integrity, excellence, teamwork and respect, innovation, and impact. Reed Smith provides reasonable accommodations in accordance with law, including in the application and interview process.
Qualified candidates only. No search firms.