Responsibilities

This position is responsible for all aspects of administrative support for the Donor Recruitment Department and others as assigned. Responsible for assisting Account Managers administratively in the preparation of blood drives.

Supports Account Managers in all aspects of preparing for upcoming blood drives.
Responsible for handling the inventory of supplies and promotional materials, tracking, and fulfillment for blood drive promotional campaigns.
Coordinates and produces publicity materials for current blood drives and development of new accounts
Maintaining organizational databases by updating them with necessary information and be able to run reports from those databases.
Inventories and orders supplies. Keeps supply area stocked and organized.
Overseas operation and maintenance of office equipment
Manages materials check-out processes
Uses software systems to produce queries, donor lists and other applicable reports to recruitment and management.
General administrative duties included but not limited to: Faxes/emails information when required, answers phones, mailings, general typing, filing and other office duties.
Assists in the coordination of events
Works closely with/supports Donor Recruitment Specialist.
Serving as a point of administrative contact and liaison with other offices, individuals and external constituents. Provides administrative assistance and support to the assigned organizational staff.
Prepares various reports based on operational assignments.
Any related duties as assigned.
Travel up to 25% to donor centers, blood drives, and off-site events
Process routine financial and personnel transactions such as invoices, purchase requests and payroll on an as needed basis.

Qualifications

Education

High school diploma, GED or equivalent.

Experience

Broad-based computer experience preferred.

Required Licenses / Certification

Valid vehicle operator’s license.

Any combination of education, training and experience that has supplied the necessary knowledge, skills, and experience to perform the essential functions of the job.

For applicants who will perform this position in New York City or Westchester County, the proposed hiring rate is $23.00p/hr. to $25.00p/hr. For applicants who will perform this position outside of New York City or Westchester County, salary will reflect local market rates and be commensurate with the applicant’s skills, job-related knowledge, and experience.

Unless otherwise specified, all posted opportunities are located in the New York or Greater Tri-State office locations.

Overview

Founded in 1964, New York Blood Center (NYBC) has served the tri-state area for more than 60 years, delivering 500,000 lifesaving blood products annually to 150+ hospitals, EMS and healthcare partners. NYBC is part of New York Blood Center Enterprises (NYBCe), which spans 17+ states and delivers one million blood products to 400+ U.S. hospitals annually. NYBCe additionally delivers cellular therapies, specialty pharmacy, and medical services to 200+ research, academic and biopharmaceutical organizations. NYBCe’s Lindsley F. Kimball Research Institute is a leader in hematology and transfusion medicine research, dedicated to the study, prevention, treatment and cure of bloodborne and blood-related diseases. NYBC serves as a vital community lifeline dedicated to helping patients and advancing global public health. To learn more, visit nybc.org. Connect with us on Facebook, X, Instagram, and LinkedIn.

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