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Department Summary

The Recruiting Coordinator provides high-volume operational and administrative support to the University and Early Careers recruiting team throughout the full recruiting and hiring lifecycle. This role is responsible for ensuring an efficient, accurate, and positive experience for candidates, recruiters, hiring teams, and HR partners.

Working in a fast-paced recruiting environment, the Recruiting Coordinator will manage interview scheduling, job requisitions, offer administration, pre-employment activities, internship program coordination, candidate and requisition data, and recruiting reporting. The position provides critical operational support to a team of four recruiters managing significant hiring volume.

Roles & Responsibilities

Recruiting Administration & Campus Support

Provide administrative and operational support during high-volume campus recruiting activities
Assist with candidate bundling and dispositioning while recruiters are conducting on-campus recruiting activities
Serve as the primary POC for organizing and coordinating X+ screens
Maintain accurate candidate statuses and recruiting records and support timely candidate dispositioning
Provide additional recruiting operations support during peak hiring periods as needed
Create and ship career fair kits to campuses prior to events
Monitor and respond to incoming messages in the University Recruiting mailbox

Job Requisition Management

Create and post new job requisitions in Workday for entry level full-time employee and internship positions
Maintain active job postings and coordinate updates, changes, and closures as needed
Ensure requisition, posting, and candidate information remains accurate and current within Workday
Partner with recruiters to support requisition administration throughout the recruiting lifecycle

Interview Coordination

Schedule and coordinate phone, virtual, and onsite interviews across multiple participants, calendars, and time zones
Communicate interview schedules, logistics, changes, and relevant information to candidates and interview teams
Proactively identify and resolve scheduling conflicts and ensure candidates and interviewers have the information needed for a seamless interview experience
Maintain accurate interview information within applicable recruiting systems

Pre-Employment Activities

Track outstanding pre-employment requirements and proactively follow up to facilitate timely completion.
Partner with recruiters, HR, candidates, and other stakeholders to resolve pre-employment issues
Serve as the primary recruiting point of contact for the HR Service Center (HRSC) regarding applicable pre-employment and hiring activities

Internship Program Support

Serve as a backup for internship program and out-processing questions, responding to routine inquiries and escalating issues as appropriate
Assist with the coordination of returning intern and conversion offers

Basic Qualifications

Typically requires a minimum of 1 year of related experience with a High School Diploma or equivalent in education, or equivalent combination of high school courses and related work experience.
Proficient in MS Outlook, MS Word, MS Excel
Experience coordinating interviews in a mid to high volume environment and working directly with Hiring Managers and Administrative or Executive Assistants for coordination
Previous experience partnering with Recruiters for success
Highly adaptable, providing comprehensive support across various aspects of Talent Acquisition, ensuring seamless coverage and collaboration with colleagues
Interested in gaining a deeper understanding of new tools and talent acquisition technologies
This position requires a minimum of 3 days on-site in our Mclean location

Preferred Qualifications

2+ years of experience with a bachelor’s degree or 4 additional years of experience in lieu of a degree
Experience using Applicant Tracking Systems, preferably Workday
Familiarity with OFCCP regulations
Experience using Concur for coordinating travel
Experience with MS Teams
Strong organizational skills and the ability to adapt and be flexible to change management
Strong written and verbal communication skills
Understands the importance of data accuracy

This requisition requires the candidate to have a minimum of the following clearance(s)

None

This requisition requires the hired candidate to have or obtain, within one year from the date of hire, the following clearance(s):

None

Salary compensation range and midpoint

$52,000 - $65,000 - $78,000 Annual

Work Location Type

Onsite

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local or international law.

MITRE intends to maintain a website that is fully accessible to all individuals. If you are unable to search or apply for jobs and would like to request a reasonable accommodation for any part of MITRE’s employment process, please email recruitinghelp@mitre.org for general support and collegerecruiting@mitre.org for intern positions. This service is for individuals requiring reasonable accommodation requests. Please note that vendor solicitations will not receive a reply.

Benefits information may be found here.

University Recruiting Coordinator