Who you are
- 1+ year of experience in talent acquisition, recruiting coordination, or full-cycle recruiting (in-house or agency)
- Hands-on experience sourcing candidates through LinkedIn Recruiter, Boolean search, or similar tools
- Experience, or strong interest in building relationships with schools, universities, or training programs to develop candidate pipelines
- Comfort representing Heartflow at job fairs and campus events, with willingness to travel occasionally
- Excellent written and verbal communication skills
- Strong organizational skills and the ability to manage multiple open requisitions at once
- Working knowledge of an ATS (Greenhouse experience a plus) and standard office tools (MS Word, Excel, Google Suite)
- Ability to travel periodically to Heartflow’s San Francisco office to support in-person interview days
- Bachelor’s degree or equivalent practical experience
- Experience recruiting for production, operations, or other hourly/technical roles
- Familiarity recruiting candidates with imaging, 3D modeling/animation, or healthcare backgrounds
- Experience tracking and reporting on high-volume recruiting metrics
- A track record of building creative sourcing campaigns from the ground-up
What the job involves
- We’re looking for a Talent Acquisition Specialist to lead full-cycle recruiting for Heartflow. This role suits someone who thrives on proactive sourcing and pipeline-building rather than waiting for applications to arrive.
- You’ll use sourcing tools to find candidates directly, build lasting relationships with schools and training programs, represent Heartflow at job fairs, and find creative ways to keep a steady stream of qualified candidates flowing into our hiring pipeline
- You’ll partner closely with hiring managers and the broader People team, work day-to-day in Greenhouse (our ATS), and work 3-4 days at our San Francisco office to help run in-person interview days for all functions
- Own full-cycle recruiting for production and any other functions as needed by the business, from top funnel through offer
- Proactively source active and passive candidates using LinkedIn Recruiter, Boolean search, job boards, and other sourcing channels
- Build and maintain an evergreen talent pipeline so open production requisitions can be filled quickly and consistently
- Develop and nurture ongoing relationships with community colleges, universities, and vocational/technical programs (e.g., 3D modeling and animation, medical imaging, and allied health programs) to create a reliable pipeline of qualified graduates
- Represent Heartflow at career fairs, campus recruiting events, and industry meetups, including planning logistics and staffing the events
- Design and run creative, non-traditional sourcing initiatives, talent communities, alumni networks, targeted social sourcing, referral campaigns, and niche online communities, to build pipeline for hard-to-fill or high-volume roles
- Screen resumes and conduct phone/video screens to assess qualifications, motivation, and fit
- Partner with hiring managers to scope roles, calibrate candidate profiles, and set hiring plans
- Coordinate interview loops end-to-end, including scheduling and running in-person interview days at Heartflow’s San Francisco office (day-of logistics, interviewer prep, and candidate coordination)
- Keep candidate records and pipeline data accurate and current in Greenhouse, and report on sourcing effectiveness and time-to-fill
- Deliver and maintain high-quality candidate experience at every stage of the process
- Track labor market trends and compensation benchmarks relevant to production and technical hiring
Benefits
- Medical / Dental / Vision (90% of premium paid by Heartflow)
- Flexible Spending and Health Savings Accounts
- 401k plan with employer match
- Company holidays
- Paid sick time and vacation
- Parental leave
- EAP Program
- Free snacks and drinks
- Fitness competition, Blood drive, Waffle Wednesdays and more!