Who you are
- 1+ years of experience as a Recruiting Coordinator or in a similar coordination or administrative support role
- Experience coordinating complex schedules across multiple time zones and supporting globally distributed teams
- Demonstrated ability to thrive in a fast-paced environment, managing multiple priorities, tight deadlines, and last-minute changes with accuracy and a sense of urgency
- Strong organizational skills and exceptional attention to detail
- Excellent interpersonal and communication skills, with the ability to build strong relationships with candidates, hiring managers, recruiters, and interviewers
- Strong problem-solving skills and the ability to proactively navigate scheduling conflicts and changing priorities
- A commitment to delivering a seamless, high-quality experience for candidates and internal stakeholders
- High level of discretion and professionalism when handling sensitive and confidential information
- Proficiency with Google Workspace and/or Microsoft Office
- Hands-on experience working with applicant tracking systems (e.g., Ashby, Greenhouse, Lever)
- Experience supporting recruiting or talent teams in high-growth or SaaS environments
- Prior experience working with globally distributed teams
What the job involves
- We are looking for a highly organized and proactive Talent Acquisition Coordinator to join our team
- In this role, you will play a critical role in creating a seamless hiring experience by coordinating interviews across multiple time zones, communicating with candidates and hiring teams, and providing administrative and operational support throughout the recruiting process
- You’ll work closely with candidates, recruiters, hiring managers, and interviewers, often navigating complex schedules and changing priorities while keeping the candidate experience at the center of everything you do
- You’ll also have opportunities to contribute to broader Talent Acquisition initiatives and process improvements that help our team operate more effectively
- Coordinate high-volume and complex interview schedules across multiple time zones, balancing candidate, hiring manager, and interviewer availability
- Serve as a key point of contact for candidates, providing timely, thoughtful communication and ensuring a seamless experience throughout the interview process
- Partner closely with recruiters, hiring managers, and interviewers to manage scheduling needs, changes, and last-minute adjustments
- Proactively troubleshoot scheduling conflicts and other coordination challenges, using sound judgment to find solutions and keep hiring processes moving
- Manage candidate and interview data in the ATS, ensuring records are accurate and up to date throughout the hiring process
- Provide administrative and operational support across the recruiting lifecycle, including onboarding preparation and other TA-related activities
- Identify opportunities to improve scheduling workflows, processes, and the overall candidate and stakeholder experience
- Contribute to broader Talent initiatives such as employer branding, talent communities, university recruiting, and other special projects as opportunities arise
Benefits
- Health and wellness benefits: High quality health plans and access to hormonal and family-building support.
- Time away from work: Generous paid time off including vacation, holidays, sick time, bereavement, and more.
- Financial benefits: Beyond a competitive salary, plans are provided to assist in your financial future including retirement and pension plans as well as life and disability insurance.
- Parental leave: Parents are eligible for time off to care for their newborn, adopted child, or foster child. Parental leave benefits and pay vary by location.
- Professional development: Continuously grow through development workshops, mentoring programs, and more.
- Community impact: We partner with communities to provide services in addition to sponsoring our own events.
- Live your best life: Invest in yourself, on us. Our monthly wellness stipend is designed to support your life beyond the screen, giving you the flexibility to fuel your passions and your well-being.
- Mental health: Access to Headspace’s well known meditation support plus coaching and therapy, for you and additional loved ones.