Scope of Work: The Talent Acquisition Coordinator supports companywide talent acquisition efforts, ensuring a smooth and efficient coordination of various recruiting activities. This role plays an important part in fostering a positive candidate and new hire experience.
Responsibilities
- Provide administrative and operational support to the Talent Acquisition team across the recruiting and onboarding lifecycle.
- Review incoming applications and support candidate workflow management within the Applicant Tracking System (ATS).
- Coordinate and schedule interviews between candidates, Talent Acquisition Partners, hiring managers, and business leaders.
- Manage interview logistics and serve as a primary point of contact for candidate scheduling and process-related inquiries.
- Maintain accurate, complete, and compliant candidate records, including interview notes, feedback, status changes, and other required documentation within the ATS.
- Prepare, process, and distribute offer letters and route offers for appropriate approval through the ATS.
- Serve as the primary point of communication for new employees from offer acceptance through their first day.
- Coordinate pre-employment and onboarding activities, including background checks, required documentation, new hire paperwork, and onboarding milestones.
- Serve as the Talent Acquisition team's onboarding liaison, ensuring a seamless transition from candidate to employee.
- Participate in regular workforce planning meetings with Talent Acquisition Partners and Talent Acquisition Leads to understand staffing needs, open requisitions, hiring priorities, and critical workforce demands.
- Manage the recruiting email inbox and ensure timely response or appropriate routing of inquiries.
- Communicate candidate and new hire status changes and updates to appropriate internal stakeholders.
- Support recruiting reports, audits, compliance activities, and HRIS/ATS administration.
- Conduct employee/new hire check-ins to support engagement and identify opportunities to improve the candidate and employee experience.
- Support Talent Acquisition initiatives focused on candidate experience, employee engagement, and recruiting process improvement.
- Source, screen, and interview candidates periodically based on business needs.
- Ensure recruiting and onboarding processes are completed accurately, efficiently, and within established service-level expectations.
- Travel up to 25% within assigned local markets.
- Perform additional duties as assigned in support of Talent Acquisition and department initiatives.
Minimum Requirements
- Bachelor’s degree in Human Resources, Communications, Business or Construction Management preferred, but not required.
- 2+ years of administrative experience. Supporting high-volume recruiting in the construction trades is ideal but not required
- Bilingual English/Spanish Speaking preferred
- Valid Driver’s License required
- Strong relationship building and networking abilities.
- Strong organizational and coordination skills.
- Excellent communication and interpersonal skills.
Gaylor Electric, Inc. is an equal opportunity employer including disability and veterans.