Recruiting Department - Administrative Assistant
Department: Talent Acquisition
Reports To: Vice President, Talent Acquisition
Employment Type: Full-Time
Location: Remote, however candidate must reside in Pennsylvania
About the Role
We are seeking a highly organized, proactive, and personable Recruiting Administrator to support our Talent Acquisition team and report directly to the Vice President of Talent Acquisition. This role combines recruiting administration and coordination with relationship building, college outreach, social media, recruiting events, and identifying innovative ways to connect with prospective talent.
The ideal candidate is a strong communicator who enjoys building relationships, coordinating multiple priorities, and bringing creativity to recruiting and talent engagement efforts.
Key Responsibilities
- Provide day-to-day administrative and operational support to the Talent Acquisition team and VP of Talent Acquisition.
- Coordinate interviews, meetings, recruiting events, and other Talent Acquisition activities.
- Maintain accurate recruiting records, calendars, documentation, and information within the ATS and other systems.
- Research new and innovative ways to reach prospective candidates and increase awareness of career opportunities.
- Develop and maintain relationships with colleges, universities, career centers, academic programs, professional organizations, and community partners.
- Coordinate participation in career fairs, campus events, networking events, and other recruiting activities.
- Support the Talent Acquisition team's social media and employer-branding efforts, including creating and coordinating recruiting-related content.
- Assist with candidate and internal communications throughout the recruiting process.
- Research and identify new networking and outreach opportunities to expand the organization's visibility in the talent marketplace.
- Assist with recruiting reports, data management, invoices, vendor coordination, and other administrative activities.
- Support Talent Acquisition projects, process improvements, and special initiatives.
Qualifications
- 2+ years of administrative, recruiting, human resources, marketing, communications, or related experience preferred.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build relationships with a variety of audiences.
- Proactive, creative, and comfortable identifying new ideas and opportunities.
- Familiarity with social media and professional networking platforms.
- Proficiency with Microsoft Office or Google Workspace.
- Experience with an ATS or HRIS is preferred.
- Ability to handle confidential information with professionalism and discretion.
- Ability to manage multiple priorities in a fast-paced environment.
What You'll Bring
- A relationship-oriented approach and professional presence.
- Creativity and curiosity about new ways to connect with talent.
- Strong follow-through and attention to detail.
- A collaborative, service-oriented mindset.
- The ability to represent the organization positively with candidates, colleges, universities, and external partners.
Why Join Us?
This is an opportunity to play a key role in supporting and growing our Talent Acquisition function while gaining exposure to recruiting operations, employer branding, college relations, networking, and talent engagement.
Encompass Healthcare is an equal opportunity employer committed to providing a workplace free from discrimination and harassment.