Extreme ownership mindset — full responsibility for schedules, communications, and outcomes
High responsiveness and urgency — you act immediately on scheduling needs; deadlines are “now/asap”
Strong attention to detail
Clear, confident communicator who can coordinate across candidates, recruiters, and hiring teams
Comfort in fast-changing environments with multiple priorities in motion
Proactive problem-solver who anticipates issues before they occur
2 years of experience with scheduling tools, calendar management, or ATS systems (Ashby preferred)
Experience supporting technical recruiting processes and familiarity with common technical interview formats (coding exercises, take-home challenges, technical screens, and system design rounds)

We’re looking for a highly organized, detail-oriented Recruiting Coordinator who will take full ownership of our end-to-end interview coordination and play a critical role in keeping our recruiting engine running smoothly as we scale.
This role is perfect for someone who thrives in fast-paced environments, is exceptionally proactive in communication, and takes pride in delivering an outstanding candidate experience while ensuring operational excellence behind the scenes
Own end-to-end interview scheduling for all roles, including technical rounds and take-home assignments
Serve as the primary candidate point of contact with clear, timely communication
Lead onsite interview logistics, including room setup, interviewer prep, and candidate hosting
Monitor communication from candidates and interviewers and act quickly to keep processes moving
Maintain accurate ATS data, including status updates, tagging, documentation, and requisition cleanup
Support compliance, data accuracy, and consistent record keeping
Create and update process guides, checklists, and templates
Partner with recruiters to streamline workflows and improve recruiting operations
Assist with logistics, materials, and follow-ups for recruiting events
Collaborate with hiring managers and interviewers to ensure alignment and readiness
Support additional recruiting and people operations tasks as needed in a fast-paced environment

Recruiting Coordinator