- Contract Duration: Expected through January 2027
- Hours: 5 hour schedule Monday through Friday of 12:00 - 5:00 pm PT
- We’re looking for a highly organized and proactive Part-Time Recruiting Coordinator (Contract) to support our Recruiting Operations team during a busy period of hiring growth.
- This role is heavily focused on high-volume interview scheduling, administrative coordination, and candidate communications — making sure everything runs smoothly behind the scenes
- You’ll partner closely with recruiters, hiring managers, and candidates to coordinate logistics, keep our systems up to date, and help create a great candidate experience. If you enjoy fast-paced work, love staying organized, and take pride in keeping complex scheduling and admin processes on track, this role is for you
- Schedule a high volume of interviews across recruiters, hiring managers, teams, and time zones
- Manage complex calendars quickly and accurately
- Act as the main point of contact for candidates throughout the interview process
- Follow up proactively to confirm availability, align interview panels, and keep things moving
- Jump in quickly when schedules change and keep everyone informed
- Keep candidate records up to date in our ATS (Ashby)
- Send interview confirmations, agendas, and any materials candidates need to feel prepared
- Open and help manage job-specific Slack channels to keep everyone aligned
- Track interviewer participation in shadow and reverse-shadow programs
- Support clean data entry and documentation to keep reporting accurate
Benefits
- 100% company paid medical premiums for employees and dependents
- Flexible Time Off Policy
- Employer Paid Holidays
- Generous Parental Leave (after 6 months of employment)
- Home Office Set Up Budget
- Monthly Technology Stipend
- Training Allowances
- Life and Disability Insurance
- Retirement Plans
- Virtual and In-Person Social Events
- Docker Swag
- Quarterly Hackathons- Experience with applicant tracking systems (Ashby a plus)
- Comfortable working in a remote-first environment
- Strong calendar management skills across multiple stakeholders and time zones
- Proficiency in Zoom, Slack, Google Workspace, and other remote collaboration tools
- Discreet and professional when handling confidential information
- Highly organized with exceptional attention to detail and follow-through
- Excellent written and verbal communication skills
- Demonstrated experience managing high-volume scheduling in a fast-paced environment
- 1–2 years of experience in recruiting coordination, HR coordination, or a similar administrative role
- Proactive, service-oriented, and solutions-focused mindset